Secretary - Guidance/Registrar (12-Month)

Secretary - Guidance / Registrar (12 Month)

Primary Responsibilities :

• Enroll new students - working in conjunction with the administration and the nurse
• Maintain student cumulative files
• Maintain electronic student records in eSchool
• Process withdrawals and associated paperwork
• Process senior transcripts for college entrance and scholarships
• Prepare a variety of complex reports including State and District-mandated reports related to assigned activities
• Communicate by phone and facsimile with other schools or outside agencies regarding student records
• Order commencement awards and diplomas
• Assist administration in coordination of student recognition and related duties
• Develop, update and maintain forms for use in the Registrar's office; order and maintain supplies for the office
• Assist in distribution, collection and coordination of testing materials
• Performs other related duties as assigned

Qualifications :

• Operation of a computer and assigned software
• Ability to type with accuracy a minimum of 50 words per minute.
• Modern office practices, procedures and equipment
• Applicable sections of Delaware State Education Code and other applicable laws
• Basic statistical and record-keeping techniques
• Data entry and report generation
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Red Clay Consolidated School District policies and procedures
• Prepare responsible and comprehensive work in maintaining accurate student records and registering and dropping students according to established procedures
• Interpret, apply and explain provisions of federal, State and District regulations related to admissions and records
• Plan and organize work
• Work independently with little direction
• Analyze situations accurately and adopt an effective course of action
• Maintain records and prepare reports
• Communicate effectively both orally and in writing
• Meet schedules and time lines
• Project a cooperative, courteous and helpful attitude toward students, staff and the general public
• Establish and maintain cooperative and effective working relationships with those contacted during the performance of required duties, including school personnel, students, parents and the community
• Maintain regular attendance
30+ days ago