Position : Administrative Assistant
On-site : Newport Beach, CA
We are a dynamic organization committed to excellence . Our team values collaboration, integrity, and growth, and we’re looking for an organized and proactive Administrative Assistant to support our daily operations and enhance team productivity.
Job Overview :
The Administrative Assistant will play a key role in providing high-level administrative support to our team. This individual will manage schedules, handle communications, organize documents, and assist in various administrative tasks to ensure smooth and efficient operations.
The ideal candidate is detail-oriented, resourceful, and enjoys creating organized systems.
Key Responsibilities :
- Provide administrative support to team members, including calendar management, travel arrangements, and scheduling meetings.
- Serve as the main point of contact for internal and external communications, handling inquiries professionally and efficiently.
- Prepare, organize, and distribute documents, reports, and presentations.
- Manage office supplies and inventory, placing orders as needed and maintaining an organized work environment.
- Assist with planning and coordinating events, meetings, and appointments.
- Handle confidential information with integrity and discretion.
- Coordinate incoming and outgoing mail, packages, and courier services.
- Conduct basic research, data entry, and file maintenance as requested.
Qualifications :
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Proven experience as an administrative assistant, office assistant, or in a related field.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- High level of professionalism and strong attention to detail.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
- Exceptional organizational and time-management skills.
- Knowledge of office management systems and procedures; experience with scheduling software is a plus.
Executive Administrative Assistant
Responsible for effective execution of all executive administrative assistant activities, including providing high-level administrative support; calendar management; clerical functions; training/directing administrative personnel; stewardship of financial and material resources; meeting all producti...
Administrative Assistant/Support Teacher
Administrative Assistant/Support Teacher!. Position in 50% classroom and 50% administrative!!!. As an Assistant Teacher, you will assist with the implementation of age-appropriate curriculum, prepare and organize learning materials, and supervise children during all activities, including meals and n...
Executive Administrative Assistant
We are seeking a skilled and poised Executive Assistant for a newly created firm for an onsite role. Administrative support may include but is not limited to. Serve as backup for other office support staff (receptionist, CEO assistant, etc. ...
Administrative Assistant
The Administrative Assistant will play a key role in providing high-level administrative support to our team. Proven experience as an administrative assistant, office assistant, or in a related field. Our team values collaboration, integrity, and growth, and we’re looking for an organized and proact...
Administrative Assistant
Working for a leader in the insurance industry means opportunity for you.Great American Insurance Group's member companies are subsidiaries of American Financial Group.We combine a "small company" culture where your ideas will be heard with "big company" expertise to help you succeed.With over 30 sp...
Administrative Assistant
Client is seeking an Administrative Assistant for a corporate real estate brokerage team. This position will provide business operations administrative support. ...
Administrative Assistant
This is your opportunity to start a lifelong career with unlimited opportunity.Discover the flexibility youve been searching for by taking a minute to finish our online application.No experience, Willing to train.Ability to work within recognized turnaround times.Must have exceptional social skills ...
Senior Admin Assistant, (Administrative Support Assistant III), Commercial Real Estate
Newport Center (61059), United States of America, Newport Beach, CaliforniaSenior Admin Assistant, (Administrative Support Assistant III), Commercial Real Estate. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an...
Receptionist Administrative Assistant
A South Orange County community association management company is looking to add a friendly and efficient Receptionist to their growing team.The ideal candidate will be able to work well with internal employees, as well as outside customers and vendors.Previous office experience is a plus, and appli...
Administrative Assistant ($28.03-$36.44)
Provide administrative support and coordination on projects as assigned. ...