Human Resources Specialist

Mitsubishi Electric Trane HVAC US LLC is looking for an HR Specialist in Suwanee, GA.

POSITION SUMMARY :

The HR Specialist will support a variety of human resources functions in the areas of Talent Acquisition, Employee Services, Employment, HR Systems, Records Management, Reporting and Compliance Programs.

ESSENTIAL FUNCTIONS

The essential functions of the position include, but are not limited to the following :

Talent Acquisition / Recruitment

• Process all transactions in CLEAR applicant tracking system daily to include all activities for full cycle recruitment.
• Responsible for maintaining the integrity and accuracy of the Applicant Tracking System as well as providing technical support.
• Serve as assigned coordinator for specific positions and prepare interview materials. Arrange interviews and logistics as needed.
• Track status of background screenings and job offers to ensure they are completed and start dates are confirmed.
• Prepare all communication with newly hired employees providing new hire materials, instructing on completing necessary forms, schedule of activities and answer questions.

Notify IT of new hires equipment needs.

• Support bi-weekly new hire orientations and assist in the planning and logistics of 2-day new hire onboarding programs.
• Prepare termination paperwork, notify appropriate functions, ensure company property is returned according to policy and procedure
• Partner with HRBP’s to maintain training materials and train METUS Management and new hires on the use of the Applicant Tracking system.
• Ensure compliance of METUS with the USCIS requirements regarding I-9s, E-Verify visas and work authorizations.
• Prepare and distribute internal job postings.

Administrative Support

• Research and prepare special reports that may require statistical analysis and / or evaluation including IPM status, weekly talent and requisition status, temporary employee usage, exit interviews and others.
• Reconciles Payroll report with METUS organization chart monthly to ensure both are accurate.
• Track compliance with license and insurance requirements for employees receiving auto allowance.
• Ensure proper approval and process is followed for tuition reimbursement, spot bonus awards, employee changes and employment verifications.
• Ensure all required legal posters are placed in METUS office and training locations.
• Responsible for ADP transactions such as correcting employee timecards.
• Prepare invoices for approval and maintain budget-tracking log.
• Manage Employee Service Anniversary Awards program.
• Administer METUS HR Records Retention program.
• Schedule internal meetings.

Other HR Support

• Assist with benefits administration, benefits events and annual open enrollment process.
• Assist with HR related topics following company policies, guidelines and practices.
• Actively participate in employee engagement and retention initiatives including surveys, action planning and aspects of employee communication.
• Manage METUS HR inbox.
• Assist with the design and distribution of internal Human Resources company-wide communications.
• Propose and implement process improvement strategies within the HR Department
• Coordinate HR sponsored events and initiatives.
• Assist other HR team members with special projects
• Perform other Duties as assigned.

QUALIFICATIONS :

• Bachelor’s degree in a related field preferred.
• Bilingual, Spanish speaking, highly preferred
• Minimum of 2 years of experience working in Human Resources with emphasis in Employment Procedures, Employee Relations, and HR systems required.
• Advanced knowledge of Microsoft programs (Word, Excel, Outlook and PowerPoint) required.
• Working knowledge of Applicant Tracking System required, preferably Clear.
• Working knowledge of state, federal, and wage laws pertaining to Human Resources preferred.
• Experience using ADP Payroll / HR or similar system preferred.
• Working knowledge in operating Talent Systems such as Success Factors preferred.
• Excellent verbal, written communication and presentation skills.
• Service orientation and excellent interpersonal skills.
• Demonstrated attention to detail and methods of follow through and follow up.
• Ability to juggle multiple responsibilities effectively.
• Ability to work with all levels in the organization and maintain confidentiality of information.
• Team player demonstrating METUS core values including a desire to win together, deliver excellence, drive sustainability, focus on execution and learn continuously

The base pay range for this position at commencement of employment is expected to be between $56,000 and $77,000 per year, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

The total compensation package for this position may also include other elements, including target bonus plans and discretionary awards.

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee’s eligible dependents.

Employees will also receive 80 hours of vacation per year, 56 hours of paid sick leave annually, and 13 paid holidays throughout the calendar year, depending on hire date.

Employees may also take up to 12 weeks of paid or unpaid parental / disability / emergency / etc. leave, if eligible.

ABOUT MITSUBISHI ELECTRIC TRANE HVAC US

Formed in 2018, Mitsubishi Electric Trane HVAC US (METUS) is a leading provider of ductless and VRF systems in the United States and Latin America.

A 50 percent 50 percent joint venture between Ingersoll Rand plc and Mitsubishi Electric US, Inc., the company provides innovative products, systems and solutions capable of cooling and heating any application from a home to a large commercial building.

METUS is a leading marketer of Zoned Comfort Solutions® and Variable Refrigerant Flow (VRF) air-conditioning and heating technology.

Systems sold by the joint venture include a wide variety of technologically advanced products designed to deliver superior efficiency, comfort and control.