Administrative Assistant

Overview

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the .

from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four .

residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

Provides mid-level administrative and clerical support services to assigned group of leaders and / or department(s). Completes assigned tasks and follows set procedures with some independent coordination of administrative projects.

Reports to a department leader at the division director, vice president or senior vice president level.

Responsibilities

Adminstrative Assistant

Location : CHI Health Service Center, 73rd Mercy Road

• Takes independent action to meet critical business objectives. Sets and monitors objectives and standards. Is known as a self-starter.
• Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).
• Completes standard clerical administrative processes such as mail processing, filing, faxing, scanning, copying, collating, and organizing.
• Performs basic calendaring function by sending meeting invitations on behalf of leaders(s) upon request. May accept meeting invitations according to prescribed instruction.
• Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives.
• Uses basic technical skills to create and edit documents, spreadsheets, presentations and department organizational charts.

Runs and distributes standard reports.

• Coordinates basic travel arrangements for leaders supported utilizing standard processes and resources.
• Follows procedures and maintain procedural documentation.
• Coordinates / Leads administrative projects. Assists in the planning, coordination and support of meetings and conferences.
• Distributes internal and external communications on behalf of leader as requested. Provides basic proofreading services of leader communications before distribution, administers distribution lists.
• Other duties as assigned by leader and organization.

Qualifications

High School or equivalent

One year of general office, clerical, or business-related experience.

Three years administrative experience. One year of administrative experience in addition to experience requirements above (total three years of experience preferred).