Staffing Office Scheduling Assistant

Staffing Office Scheduling AssistantDepartment : Staffing Office 10 20Entity : Champaign-Urbana Service AreaJob Category : Clerical / AdminEmployment Type : Full - TimeJob ID : 45556Experience Required : 1 - 3 YearsEducation Required : Not IndicatedShift : VariableLocation : Urbana, ILUsual Schedule : RotatingOn Call Requirements : NoWork Location : Carle Foundation HospitalWeekend Requirements : YesHoliday Requirements : YesEmail a Friend Save Save Apply NowPosition Summary : The Staffing Office is responsible for assisting with the staffing and scheduling coordination for the inpatient operations.

The Scheduling Assistant will have working knowledge of the scheduling system, and the ability to make updates and corrections to the schedule in real time.

The Staffing Office plays an important role in ensuring that inpatient units are scheduled and staffed efficiently and effectively for each shift, and assists with filling open shifts when neededQualifications : EDUCATIONAL REQUIREMENTS None Required CERTIFICATION & LICENSURE REQUIREMENTS None Specified EXPERIENCE REQUIREMENTS One (1) year General - Office Experience and / or Two (2) years Customer Service.

Strong customer service skills required. Proficiency in Microsoft WORD and EXCEL. Prior clerical and scheduling experience preferred.

SKILLS AND KNOWLEDGE Excellent customer service skills. Excellent computer skills. Excellent phone skills. Good written and oral communication skills.

Ability to work independently or in a group. Ability to problem solve. Ability to follow established procedures and policies.

Accuracy and excellent attention to detail is critical.Essential Functions : Provides Kronos scheduler end-user assistanceFacilitates Carle Health employee redeployment effortsCoordinates inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiativesProvides support for timekeeper functionsCreates and maintains Hospital inpatient and clinical support services staff schedules according to departmental and housewide standards, to facilitate productivity, stewardship, and efficiencyReviews future departmental schedules to manage schedule change requests in such a way that preserves the balanced scheduleCoordinates the effort to fill open shifts based on forecasted needProvides accurate data entry, information retrieval, and reportingAssists in serving as a resource to staff, unit leaders, and house officers on policies, procedures, and office activites, as well as on the scheduling system.

Answers telephone, and takes and delivers messages according to department communication standards.Provides administrative, secretarial, and clerical support for department.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

For more information : [email protected] September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members.

Requests for medical or religious exemption will be permitted.