Pulaski County Administrative Assistant

Posting Details

Posting Details

Posting Number

S12354P

Working Title

Pulaski County Administrative Assistant

Department

CAES-Southwest District CES

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https : / / www.

uga.edu / ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students.

Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday- Friday 8am to 5pm

Occasional evening and weekend hours

Advertised Salary

$36,000 / year

Posting Date

07 / 10 / 2024

Open until filled

Closing Date

Proposed Starting Date

09 / 01 / 2024

Special Instructions to Applicants

Location of Vacancy

SW District

EEO Policy Statement

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.

usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Office / Clerical Assistant

FLSA

Non-Exempt

1.00

Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This position is a critical resource to receive and distribute information and is a significant necessity to the normal functions of the local UGA County Extension office.

It is a non-exempt professional staff role responsible for handling the many resources offered by the extension office. A certain level of independent judgment is necessary to effectively carry out the duties of the job and the incumbent is expected to manage administrative duties by developing techniques and procedures as appropriate.

This position works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator.

Knowledge, Skills, Abilities and / or Competencies

Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks

Physical Demands

Light office lifting and some extended periods of sitting / standing.

Is driving a responsibility of this position?

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

• Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia;
• confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for;

and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Performs related office work as necessary.

Operate office computer and types correspondence, newsletters, manuscripts, articles, administrative reports, special events flyers and programs (25%)

Calculates, types, posts, and balances standard financial statements, reports, vouchers, requisitions, check requests, journal sheets, inventories, or expense accounts from standard sources making routine mathematical computations and checks for accuracy. (25%)

Percentage of time

Duties / Responsibilities

Assists CES Office personnel by greeting individuals calling in person or by telephone, refers caller to proper persons; gives out information and maintains appointment schedules (20%).

Maintains files for office records, forms, and educational and training materials; conducts inventory and orders office supplies and training materials. (10%)

Operates various office equipment such as personal computers, photocopiers, fax machines and calculators (10%)

Percentage of time

Duties / Responsibilities

Receives, reads and routes mail; may compose routine correspondence (5%)

Gathers data from files and other office records and prepares reports of a routine nature; makes basic mathematical calculations and tabulations;

prepares forms and routine letters relative to information contained in files. (5%)

Percentage of time