Administrative Specialist (8601)

Job Description

This is a Permanent Exempt appointment not to exceed three (3) years. However, appointees would have an opportunity to reapply for an additional term.

This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.

104, and incumbents are considered at will and serve at the discretion of the Appointing Officer. This is a full time, 40 hours per week appointment.

The position will be funded by the Securing the Cities (STC) Grant Program to provide overall support for regional partners and stakeholders during the program.

Under the direction of the STC Program Manager, the STC Administrative Specialist will provide administrative support to the UASI leadership in budget development and administration including financial analysis, reporting, and monitoring the Department of Homeland Security (DHS) grant award to the Bay Area Region.

The position will provide programmatic support in documentation, reporting, and collaborative efforts with local, state, and federal partners.

Through the DHS Countering Weapons of Mass Destruction Office (CWMD), the San Francisco STC Bay Area program is funded by a cooperative grant, which focuses on building / sustaining radiological / nuclear preventive, left of Boom , capabilities within an Area of Responsibility (AOR) that includes twelve Bay Area counties as well as the counties of Sacramento, Fresno, and Washoe, NV.

The scope of work include :

Provide administrative support to the STC Program Manager to build nuclear detection capabilities for the STC region. Assist State, local, and tribal governments in the development of local radiological / nuclear detection capability resulting in awareness, equipment, training, technical support, exercises, and capability development.

Utilize strong written skills to ensure that STC materials are developed and distributed in a timely manner for stakeholders to fully participate in the development of the program.

Provide a common information sharing environment. Establish information connectivity among domestically deployed detection systems and Federal, State, local, tribal, private and regional data analysis centers, to include connectivity for technical reachback and adjudication support.

Information exchange is critical to reducing the risk of any terrorist attack.

Use a regional approach to coordinate activities and resources for all participating agencies. Establish administrative infrastructure to support a nuclear detection program.

Establish coordination mechanisms between operational partners within a national concept of operations. An Operations Plan that supports the Domestic Detection.

The specific and essential duties of this position include :

Provide administrative support for the STC Region Program.

Draft and edit multiple reports, documents or other technical materials simultaneously and in a timely manner; ensure materials are clear, concise and well-organized.

Prepare correspondence, instructional memos, and other written materials with minimal review required by Program Manager.

Monitor and coordinate meeting schedules with Principal Partner agencies; ensure the timely drafting and dissemination of meeting minutes.

Effectively coordinate and conduct virtual meetings and any presentations necessary.

Review, evaluate and analyze information used in the development and implementation of plans, policies and procedures for the participants in the STC Program.

Research, analyze and provide reference information related to technical studies in STC program planning.

Provide information to staff on policies regarding STC operations.

Review and analyze information for the preparation and dissemination of STC Program information and determine best method of information presentation (including electronic and print postings and distribution).

Review and assess documents and processes to assist with the development and implementation of the STC program.

Other duties and responsibilities as assigned.