Industry Coordinator (Training Fund Facilities)

Job Description

Job Description

Job Title : Industry Coordinator, Training Fund Facilities

Hours : Monday-Friday 10 : 30am-6 : 30pm

Department : Training Fund

FLSA Status : Exempt

Summary :

The Industry Coordinator, Training Fund Facilities has overall responsibility for maintenance of the facilities and inventory.

Principal Duties and Responsibilities :

• Installs the Technology, furniture, make changes to the room to make sure it is top quality.
• Answers all member questions and concerns
• Ensures that all program rules and regulations are being followed.
• Familiar with all activities in connection with the evening and weekend class schedules for smooth transition to evening / weekend team
• Understands and procures the necessary training materials and tools instructors and members require; distributes to classrooms as appropriate.
• Manages and enforces the safety of members, instructors, and staff in classrooms.
• Liaison with security in case of incident and report to superiors
• Communicates with department members concerning day to day activities; ensures projects are on track
• Assists to liaison between Training Fund and Building Management for special orders, day to day operations and events. Performs room inspections and ensures tickets entered for any facilities issues
• Works with curriculum team to ensure Tool and Material lists are updated
• Maintains the inventory of tools / materials, equipment and books on Training Fund database
• Ensures prompt mailing of all materials to off-site locations, remote classes, and distribution within primary facility
• Work with vendors to ensure best pricing; handles tools and material ordering for all Training Fund facilities’ needs
• Create and adhere to maintenance schedule for all equipment, upgrade facilities and processes and recommend improvements
• Creates new policies and procedures for requesting and delivery of equipment and materials.
• Hands on with all projects regarding facility upgrades.
• Helps in the planning and development of on-site and off-site projects.
• Travels to offsites to complete projects and lead any and all projects to improve offsite facilities.
• Assists with packing CPR equipment and helping maintain inventory, ensures the shipping of CPR equipment different employers and offsites.
• Leads Bi-weekly facilities meeting.

Other Duties and Responsibilities :

Performs additional duties as assigned

Technical Skills :

Outlook, Word, Excel, CRM, LMS, Experience with a facilities ticketing system, a Learning Management System (LMS) and a Project Management system.

Interpersonal Skills :

• Ability to work independently as well as work as a member of a team
• Work well with members at resolving requests and issues
• Good interpersonal and client service skills
• Excellent customer service and problem solving skills required

Language Skills :

Bilingual in English / Spanish is preferred

Qualifications and Core Competencies :

• Flexible schedule
• Strong communication skills
• Knowledge of Windows
• Strong background in tools, maintenance and facilities

Monday-Friday 10 : 30am-6 : 30pm