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Job Summary
The Construction Project Coordinator works with and supports the Caltech Design and Construction Project Managers on assigned projects.
The Construction Project Coordinator reports to a Lead Project Manager.
Job Duties
- Monitors the daily progress of projects from early design phases through bidding, construction, punch list and close out.
- Provides detailed updates to project managers or other stakeholders.
- Organizes reports, invoices, contracts, and other financial documents for easy access.
- Schedules meetings and organizes project logistics.
- Prepare meeting minutes for all job meetings.
- Distributes RFIs and maintains RFI Log.
- Maintain job subcontract and submittal Log.
- Maintain job files and as-builts.
- Develop and maintain schedule with PM input.
- Maintain thorough understanding of contract documents and subcontracts.
- Complete required tasks daily : Logs, Purchase Orders, Work Orders, Daily Reports, Invoice processing.
- Packet and collecting Subcontractor Daily Job Reports.
- Take / Prepare / and Send, Weekly project photos.
- Manage project closeout and obtain all warranties required for final acceptance.
- Maintain punch list with PM.
- Ensure procedures and standards are maintained.
- Perform other duties as assigned.
Basic Qualifications
- Bachelor's Degree in business administration, construction management, construction science, or related degree, and a minimum of 2 years of related project coordination experience, or at least 5 years of experience working in a similar role supporting design & construction.
- Computer skills including Word, Excel, PowerPoint, and familiarity with schedules.
- Good accounting skills and experience working in financial systems to manage projects.
- Good oral and written communication skills.
- Able to multi-task and shift seamlessly between priorities.
- Must be able to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations for the purpose of observing and planning work.
Preferred Qualifications
- Prior higher education experience.
- Bachelor's degree or above.
Required Documents
Resume.
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