Job Summary
We are seeking a highly organized and detail-oriented Administrator to join our team. The ideal candidate will support day-to-day operations, ensuring that administrative processes run smoothly and efficiently.
The role requires excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced environment.
Key Responsibilities
Administrative Support : Provide general administrative support, including managing phone calls, emails, scheduling appointments and maintain calendars, and organizing travel arrangements.
Contract Management : Assist with the creation, review, and tracking of contracts and agreements, ensuring compliance with company policies and legal requirements.
Document Management : Maintain and update records, files, and databases to ensure accuracy and easy retrieval of information, both electronic and physical.
Office Coordination : Coordinate office activities and operations to ensure efficiency and compliance with company policies.
Communication : Serve as a point of contact for internal and external stakeholders, addressing inquiries and redirecting as needed.
Financial Assistance : Support basic bookkeeping tasks, such as processing invoices, expense reports, and maintaining records of financial transactions.
Procurement : Managing office inventory and working with vendors to ensure the regular supply of office materials.
Project Support : Assist in various projects and initiatives, providing administrative and logistical support to ensure successful execution.
Vendors Management : Filing, maintaining, and organizing all vendor records and vendor related communication.
Other tasks assigned by leaders.
Qualifications
Education : Bachelor's degree or equivalent; Master’s degree in Business Administration or a related field is preferred.
Experience : 5+ years of experience in an administrative role, and office management.
Skills :
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
Ability to handle confidential information with discretion.
Strong problem-solving abilities and attention to detail.
Ability to work both independently and as part of a team.
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