Responsibilities
- Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain filing systems, both electronic and physical, ensuring data is easily accessible.
- Assist in the preparation of regularly scheduled reports and presentations.
- Perform data entry and maintain databases using CRM software.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Support the HR department with onboarding new hires and maintaining employee records.
- Order office supplies and research new deals and suppliers.
- Liaise with external partners, vendors, and clients as needed.
- Provide general support to visitors and act as the point of contact for internal and external clients.
Requirements :
- Proven experience as an Administrative Assistant or in a similar role for at least 3 years.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management tools and CRM software.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Familiarity with office equipment, such as printers, copiers, and fax machines.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
Remote Administrative Assistant (No Experience Required) - Earn $25/hr-$45/hr, Full-Time/Part-Time, Flexible hours
...
Administrative Assistant I
Provides administrative support to the assigned unit. ...
Administrative/program Assistant (ft)
As an Administrative/Program Assistant, you'll perform administrative, clerical and office support duties that add value to TSA's mission of: Safeguarding the American way of life; Securing airports, seaports, railroads, highways, and/or public transit systems; Protecting America's transportation in...
Registration Administrative Support Assistant II
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Registration Administrative Supp...
Administrative Assistant
Previous experience as an Administrative Assistant or in a similar position. High school diploma/GED required, Associate’s degree or administrative training is preferred. ...
Medical Assistant - Other Administrative Services
A Medical Assistant (MA II) performs all aspects of the Associate Medical Assistant (MA I) role and is fully competent in the clinical needs/functions for assigned clinic/location of work. The Medical Assistant (MA II) works under the delegation of a licensed practitioner to perform duties as direct...
Administrative Assistant
Perform fundamental daily administrative tasks to assist the office team. ...
Administrative Assistant III
The Administrative Assistant III reports to the Administrative Operations Manager and provides advanced administrative support to business leaders, client teams and local teams within a workgroup, practice area, or solution line. The Administrative Assistant III responds promptly, thoughtfully, and ...
Administrative Assistant Senior Representative-Hybrid - CIGNA - Irvine, CA
May include large meetings or events with senior leaders, brokers, and clients * Supports local community and civic affairs events, assisting with event planning, management, and break down * Assists with various projects within a high traffic sales office, including office initi...
Administrative Assistant-Office of Instruction
As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. ...