Order Control Clerk I

SALARY

$22.307 - $35.000

POSITION SUMMARY

Ensures that all purchase orders required for the procurement of materials and supplies are in place, necessary for the efficient performance of the Authority operations.

Maintains and performs administrative tasks related to inventory control levels for various warehouses, stockrooms and storerooms.

Monitors and processes requests for Purchase Orders. Communicates the processing of orders for parts and materials via email, phone or reports to management or end users.

PRIMARY RESPONSIBILITIES

• Receives and analyzes purchase reorder electronic notices, printouts and other documents.
• Processes purchase reorder notices such as requisitions, release notices, shop orders, or storeroom transfers.
• Processes release notice information via Oracle ERP system.
• Investigates material availability problems and makes recommendations for corrective action and alternate material processing procedures.
• Receives, reviews, and verifies prices and vendor information.
• Receives information from field locations regarding the status of material.
• Documents and provides locations with information as to what materials are available.
• Reviews and analyzes stock status, stock review requests, pending orders, current usage, and special usage predictions to ensure proper inventory control levels.
• Reviews and analyzes first issue material requests and processes through system.
• Processes requests for new, revised, or reprint orders for company forms and related material.
• Reviews government and special purchase requisitions to ensure clarity, accuracy, and completeness of required information.
• Prepares and maintains various records and documents.
• Performs related duties as assigned.

EDUCATION / EXPERIENCE REQUIREMENTS

• Must pass applicable tests.
• Relevant work experience, preferred.

PHYSICAL REQUIREMENTS

Light physical effort required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Must possess a general knowledge of CTA Purchasing / Supply Chain departmental policies, procedures and inventory management for warehouse operations.
• Must be thoroughly familiar with the materials stored at the various warehouses.
• Must be knowledgeable of the proper preparation and processing of departmental reports and documents relating to inventory management.
• Must possess the necessary knowledge of computerized inventory management systems, e.g. Oracle ERP, RF Scan Gun technology.
• Must possess the knowledge and skills necessary to competently operate personal computer systems to develop and maintain business applications using standard software, such as Excel, Word and Windows.
• Must possess the skills required to quickly and accurately record, transcribe and verify various types of data.
• Must write and speak in a clear, concise and comprehensive manner.
• Must be proficient in the use of basic arithmetic, including fractions, decimals and percentages.

WORKING CONDITIONS

• Usual office conditions.
• Occasionally required to travel to various warehouse locations to investigate material problems.
• Subject to existing weather conditions when visiting the field.
• Exposed to noise, dust, moving vehicles, and other conditions of warehouses.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Computer, fax / scanners, phone, RFID Scan Guns, two-way radio
30+ days ago