Heart Clinic Administrative Assistant II

About Children's Minnesota

Children's Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood.

An independent and not-for-profit system since 1924, Children's Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites.

As The Kids Expertsâ ¢ in our region, Children's Minnesota is regularly ranked by News & World Report as a top children's hospital.

Find us on @childrensminnesota or on and @childrensmn. Please visit .

Children's Minnesota is proud to be recognized by Modern Healthcare as one of 2023's Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.

Position Summary

This role will be scheduled Monday through Friday, flexible day hours. The Administrative Assistant II provides proactive and proficient administrative support and operation of the designated department and / or Director and management within the designated department by performing a variety of administrative tasks, such as :

• answering telephones
• greeting and directing visitors
• maintaining and scheduling appointment calendars
• handling various forms of mail ( paper, email, overnight express, fax)
• ordering office supplies and furnishings
• arranging for equipment repairs
• maintaining filing systems and / or computerized record keeping systems and / or databases
• completing standardized forms
• handle all confidential correspondence and inter-department communications
• attend meetings and take minutes
• compose correspondence on behalf of the Director supported
• provide on-boarding support, as needed
• perform other duties, as assigned

License / Certification / Registration required? No

Education :

High school degree or GED, required

Experience :

• Two-year experience in a general office setting OR one-year experience with completion of specialized training / certification in the administrative professional field, required
• Experience in healthcare / hospital setting, preferred

Knowledge / Skills / Abilities :

• Proficient and demonstrated competency in MS Office Suite applications
• Strong oral and written interpersonal, communication and organizational skills
• Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
• Ability to deal with highly confidential information in a professional manner
• Ability to work under pressure and meet tight deadlines

Physical Demands

All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the Government Form I-9, Employment Eligibility Verification.

Children's Minnesota requires proof of COVID-19 vaccine, and as recommended by the Centers for Disease Control and Prevention (CDC), immunity to vaccine preventable infectious diseases, prior to employment.

Children's Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.