Administrative Assistant

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Prof Sci Masters department. This position will report to the Director.

Among the key duties of the position are the following :

• Provides administrative support, ensuring operational efficiencies.
• Assists in the application process by ensuring that required documents have been completed and accurately offered in the program’s customer relations management system (CRM).
• Communicates with prospective students on application requirements and procedures and assists in responding to calls and emails from prospective students.
• Provides ongoing support for applicants after admittance, ensuring proper documentation and registration occurs.
• Assists with establishing, maintaining, and updating an effective and accurate record filng and retrieval system.
• Prepares routine and special reports as needed.
• Prepares student enrollment memos.
• Maintains strict confdentiality and security of student records.
• Assists with various special events, activities, and projects.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 50065.

00 Annual Mid Range Salary 62252.00 Annual Maximum Salary 74438.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

Bachelor’s degree in a related field, or an equivalent combination of education and / or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and / or report writing.

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Good communication skills.
• Computer literacy.

Preferred Qualifications

• Ability to prioritize multiple job responsibilities.
• Strong problem-solving skills and a self-starter.
• Ability to manage tasks and time efficiently.
• Previous experience in higher education with a diverse student population.
• Knowledge of CRMs such as Salesforce.

Equipment Utilized

• Microsoft Office.
• Salesforce CRM.

Physical Demands and Work Environment

Ability to lift up to 20 lbs.

Special Conditions