Purchasing Assistant (Order Entry)

G M Business Interiors is southern California’s premier dealer for MillerKnoll furniture. We specialize in office furniture planning, specification, procurement, project management, delivery, installation, reconfiguration, and complete asset management.

With our history dating back to 1944, G M’s success continues because of our team of dedicated and professional employees, who embrace passion for excellent furniture design, operational proficiency and most importantly, delighted customers!

JOB SUMMARY

The Purchasing Assistant role has a strong emphasis on clerical and order entry-related tasks. This position is responsible for daily creation, transfer, and maintenance of various types of sales orders and purchase orders.

In addition to order entry, this position involves review, research, revision, and tracking of order information in various computer-based systems.

JOB DUTIES

Communicate effectively and professionally with vendors and coworkers by phone and email.

Review details of each order before and during order entry to ensure complete and accurate information.

Provide detailed correspondence as needed to assist in resolving any discrepancies.

Create and enter accurate sales orders, purchase orders, and order acknowledgements into vendor portals.

Confirm and process order revisions as needed.

Transfer orders to accounting and order management systems for email and order tracking.

Verify and track sales orders and purchase orders in various computer-based systems.

Set up and maintain customer records in Sage accounting system.

Maintain paperless filing of order records and invoices.

QUALIFICATIONS

High school diploma or equivalent.

1-2 years’ previous experience in an office environment with a detail-oriented and customer-focused role.

Acute attention to detail and accuracy.

Keen analytical, research, and problem-solving skills.

Strong organization time management, and multi-tasking skills.

Ability to prioritize, meet deadlines, and thrive in a fast-paced environment.

Excellent verbal and written communication skills.

Positive, self-motivated attitude with the ability to learn quickly.

Proficient in computer applications including Outlook, Teams, Excel, Word and Adobe Acrobat.

This description provides information about the general nature and level of work performed by team members assigned to this classification.

It is not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A team member may be required to perform duties outside of normal responsibilities from time to time and at any time, as needed.

G M Business Interiors is an Equal Opportunity Employer.