The Arizona Department of Homeland Security is seeking a proactive and organized Project Coordinator to support our team in managing grant-funded projects and associated tasks.
This role plays a critical part in ensuring project success by tracking data, coordinating meetings, facilitating communications, and maintaining project documentation.
The Project Coordinator will primarily work remotely, with some required in-office days. Having experience in project management tools like Smartsheets, Jira, Confluence, and Google Suite are preferred.
Skills Required :
Grant Fund Coordination : Assist in managing grant-funded projects by tracking spending, milestones, and outcomes.
Data Management : Maintain accurate project records using tools like Smartsheets, Jira, and Confluence.
Meeting Coordination : Schedule, organize, and help host virtual and in-person project meetings. Prepare agendas and follow-up reports.
Communications : Send regular updates, reminders, and reports via email to internal and external stakeholders using Google Suite.
Documentation & Reporting : Compile and prepare documentation for grant compliance and reporting requirements.
Collaboration : Work closely with project managers, finance teams, and other departments to ensure smooth project execution.
Organization skills : Ability to prioritize and manage multiple tasks
Time Management : Efficient in scheduling, tracking deadlines, and project tracking
Skills Preferred :
Advanced Project Management Tools : Familiarity with advanced features of project management software.
Conflict Resolution : Experience resolving conflicts within teams.
Risk Management : Ability to identify and mitigate potential project risks.
Data Analysis : Ability to interpret project data and reports for decision-making.
Presentation Skills : Capability to present project updates and reports to stakeholders.
Experience Required :
1 2 Years of Project Coordination : Experience in a project coordinator role, where the candidate was responsible for supporting or managing project timelines, resources, and stakeholders.
Experience with Project Management Software : Basic familiarity with tools like Microsoft Project, Smartsheet, or similar software.
Team Collaboration : Demonstrated ability to work with cross-functional teams and departments.
Experience Preferred :
3-5 Years in Project Management :
Additional experience managing small to medium-sized projects from start to finish.
Prior experience in IT Familiarity with Agile or other specific project management methodologies (Scrum, Lean, etc.).
Education Required :
Bachelor’s Degree in Business Administration, Project Management, or a related field
Education Preferred :
Bachelor’s Degree with Focus on Project Management or operations Certified Associate in Project Management (CAPM) Project Management Professional (PMP)
Additonal Information : Fingerprint background check is required. Onsite 1-3 times a month.
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