Administrative-Receptionist Assistant

Weare currently looking for an Administrative / ReceptionistAssistant for a contract position with the Departmentof Justice / United States Attorney s Office (USAO)located in Shreveport Louisiana.

This isinitially for a 1year contract with 3 additional optional years(for a total of 4 years) with the USAO. Candidates must be U.

S. Citizens and be able to clearan extensive background check / clearance investigation by theDepartment of Justice.

The individual will provide theadministrative and clerical duties outlinedbelow :

PerformReceptionist duties including answering the phones directing callsto appropriate individuals greeting and screening visitorscontrolling access to the office by ensuring that only clearedvisitors enter the space log all visitors into the visitor databaseper policy log incoming packages and notify staff of deliveries tothe office.

Process anddistributes incoming / outgoing mail. Ensures mail metering machineis working properly and has sufficientpostage.

Inventorygeneral office supplies ensuring that supply and copy rooms arestocked with commonly useditems.

Notify purchasecard holders of common supplies and special orders that need to beplaced. Keep supply and copy roomsorderly.

Receive supplydeliveries and inspect incoming shipments to verify contents andquality. Notify purchase card holder of supplies received andassist with distribution of supplies to the appropriatelocation.

Assist withcopy machine / printer issues including toner cartridges and repairsneeded. Escorts technicians during visits to theoffice.

Escortmovers / installers / other technicians when they come to theoffice.

Safely stockunpack and relocate various office supplies deliveries andfurniture up to 50pounds.

Assist withphysical inventory of office equipment (counting locatingbarcoding).

Assist with theprocess of accessing furniture andequipment.

Assist withmaintaining government vehicle logs of mileage andcharges.

Assist legalsupport staff on an as needed basis for special copy and scanningprojects.

Experience : At a minimum candidates musthave a m inimum of 1 year of administrative / receptionist experience in a professional office environment(experience working in the legal industry is highlydesirable).

Education : At a minimum candidates must have a High School Diploma or equivalent(any postsecondary education is preferred).

Skills : The right candidate willhave s olid organizational skills; topnotch timemanagement skills; a streamlined and polished communication style(both oral and written);

meticulous attention to detail; and theability to remain calm and poised at all times. Candidates must be skilled in the Microsoft Officesuite document management and data entry.

The ability to interact with the public isessential.

Additionally : Ability to handle confidential and sensitive matters professionallyand with discretion. Must be able to liftitem up to 50 pounds onoccasion.

This is a fulltime / 40 hours per week position. Candidates will be working onsite each day (teleworkis not available for this role).

Thisposition offers the accrual of 2weeks of paid time off each yearpaid federal holidays and is eligible to enroll in our healthbenefitsprogram.

Administrative / Receptionist Assistant