Administrative Assistant

This is a Fulltime, non-exempt position in Corvallis, OR. Remote work is not offered with this position.

Compensation

Annual Salary : $35,000 - $40,000 / yr depending on experience. Includes Health Insurance (employee pay 15%), generous vacation and holidays, and Simple IRA with a 3% match.

Deadline to apply : October 11, 2024

Position Overview

The Administrative Assistant works closely with all ORGANIZATION staff to support the organization's overall well-functioning.

The position reports directly to the Executive Director.

Key Responsibilities

Oversight of customer records management (CRM) platform including Organization, updates, and reports for community members, donors, sponsors, grantors, volunteers, customers, tickets sales, and artists

Working with the Development Assistant in processing incoming donations and gifts to ORGANIZATION in a timely manner utilizing the (CRM) platform

Keep current knowledge of all ORGANIZATION programs, special events, and staff responsibilities

Management of facility rentals processes and staffing rentals when needed

Regular website updates (WordPress)

Management of ORGANIZATION Collaborative Google Drive, including on-boarding and off-boarding of employee access and maintaining Organizational Google Calendars

Updating weekly staff coverage schedulers

Facilities management, including on-board and off-board of employees and communications with the City of Corvallis maintenance department

Fielding incoming inquiries (in-person, email, and phone) to ORGANIZATION from the community, artists, etc. to the appropriate staff member

Support with annual fundraising event planning

Provides additional support to the Executive Director as needed.

Qualifications

Commitment to justice, equity, and transparency in all practices

Demonstrated experience arts administration (preferred) or other administrative support experience

Experience with database management

Experience with WordPress

Expertise in use and navigation in a collaborative Google Workplace including GDocs (word processor), GSheets (spreadsheets), GDrive (cloud folder system), GForms (form creator), and Gmail (email), etc.

Create, utilize, and navigate files across Microsoft Office

Strong organizational and communication skills

Ability to track decisions transparently, ensuring inclusion in all policies and practices.

Ability to work in a non-fully ADA-compliant environment with accommodation assistance as needed.

Application Process

Please submit your cover letter, resume, and three references (PDF files only) to [email protected]

Applications will be accepted through October 11, 2024

Next step notifications will be sent by October 25, 2024