Event Technology Manager (Events & Experiences)

Event Technology Manager (Events & Experiences)

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services.

FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex and being recognized as one of the "50 Top Event Companies" by Special Events.

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

Location : Newport Beach, CA (In Office Requirement)

What You Would Get To Do

In this capacity, the ideal candidate would represent the FIRST brand embedded within a Solutions account for a financial services company.

The Associate Project Manager will consistently deliver exceptional service to our high-touch clients through excellent project management and creative solutions.

This position will support virtual, in-person, and hybrid domestic events including internal programs, client-facing events, conferences, hospitality, thought leadership, sporting, and cultural programs.

Your Contributions

• Full life-cycle planning and execution of multiple key events in a digital / virtual capacity, and in-person.
• Event planning and project management including creation of timelines, invitation process, and regular communications to attendees, suppliers, and stakeholders.
• Financial management, including budget development, expense management, and timely post-meeting reconciliation.
• Sourcing, negotiating, and managing site selections and contract management for venues and suppliers.
• Coordinate registration, transportation, hotel accommodations, entertainment, audio / visual needs, webcasts, staging, and speaker selection for all programs.
• Ensure adherence to client’s standards of operation and policies; ensure compliance and risk guidelines are followed.
• Global Travel (when applicable, no more than 15% annually) for site inspections and on-site management of live events.
• Post-event wrap up including final attendees, budget reconciliation, observations, and client debriefs.
• Co-plan with colleagues and the client on larger scale programs; strong team player.
• Share knowledge of best practices, new suppliers, services, and venues.
• Deepen relations with existing clients and maximize opportunities to generate new business.

What We Are Looking For

• 2 4 years’ event management experience, preferably in a corporate financial environment.
• Bachelor’s Degree required.
• Located within 90 minutes of an airport.
• Experience working with large and complex event platform databases required, Cvent experience preferred.
• Excellent project management skills with the ability to manage multiple projects simultaneously.
• Leadership / influencing / negotiation and decision-making skills.
• Strong oral and written communication skills.
• Proficient with Microsoft Office.
• Willing to travel to various locations globally for site-visits and on-site management of events.

ADMINISTRATION & GENERAL

• Work intelligently and ensure that the Operations Manager is aware of problems or issues affecting productivity.
• Flexible and willing to work long hours (evenings, weekends) and travel.
• Ensure knowledge is shared within the team through positive communications.
• Work on ad hoc requests from clients as required.

United States Residents : The base pay for this position ranges from $70,000 $100,000. This role is also eligible for an annual discretionary bonus.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.

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