MAILROOM SORTING CLERK

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS).

HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance.

DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

HRA / General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s various social service programs.

Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health / safety program coordination, lease and property management, land use and environmental review activities, contract administration for facilities services, and warehouse operations.

GSS plays a major role in HRA emergency preparedness.

General Support Services / Office of Communications and Marketing (OCM) is looking to hire one Clerical Associate III to function as Mailroom Sorting Clerk, who will :

Perform mail sorting and processing activities required for the receipt and delivery of large volumes of inter / intra-office and U.

S. mail. This includes written communications with staff, require notifications, and other documentation for clients and outside offices as necessary for conducting agency business.

• Sort incoming and outgoing mail into trays / bins / mail sacks designated for delivery / pickup of this mail by various messengers from locations throughout DSS.
• Dispatch bulk mail to messengers sent from other locations to collect designated mail.
• Process / sort outgoing U.S. Mail such as First Class, Certified, Registered, and Carrier services. Affix metered postage using postal machines, fill out delivery slips and pack materials to limit chance of damage to inside materials.
• Prepare periodic reports and logs incoming and outgoing mail pieces.
• Respond to mail-related inquiries from staff.
• Arrange for and monitor special deliveries and request for messenger services.
• Deliver urgent mail or other parcel to the post office and other city agencies.
• Pick up mail and parcel from 4 WTC mail center multiple times daily.
• Train and supervise auxiliary staff on an ongoing basis.

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of key strokes (20 words) per minute.

Preferred Skills

Must be able to lift up to 30lbs packages.-Knowledge of MS Office applications (Word, Excel, Outlook, etc.).

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.