Temp Secretary

Position Title : Temp Secretary

Job Type : 6 month Temporary Position

Location : Hartford, CT

Wage : $17.00 DOE

SUMMARY :

Our friends at the State of CT in Hartford has asked Hallmark to hire a Secretary with outstanding computer and MS / Office Suite skills to provide office and secretarial support for their facility in Hartford.

Hours are 8 am -4 : 30pm with ½ hour unpaid lunch. This Secretary position supports the daily operations of two program units

RESPONSIBILITIES :

1. Provide phone support to all programs within section

a. Answer multi-line telephones as primary point of contact (triage calls to appropriate program staff or departments) regularly throughout the week

b. Take messages, work with program staff to obtain answers, and reply to callers as needed

c. Complete daily absence report for management team (on lead phone days)

2. Duties include overall office support to program staff :

a. Maintain Participant Complaint Logs

b. Assist program staff with numbered memo tracking and distribution

c. Maintain local WIC agency staff lists

d. Distribute local WIC agency announcements and correspondence

e. Receive and process IT User Forms and External User Forms; send Welcome email

f. Monitor / maintain mailbox

a. Respond to inquiries with assistance from staff as needed and / or triage emails to staff for response

g. Oversee collection of Conflict of Interest and Confidentiality Forms from all state and local WIC staff

h. Prepare and track Purchase Requisitions including Purchase Order and invoice tracking

i. Receive shipments of orders & verify shipment or billing invoices against original purchase orders

j. Prepare payroll reimbursements

k. Complete mileage staff forms

l. Assist program staff with proper formatting, punctuation, and proofing of outgoing correspondence

m. Place letters on letterhead for signatures

n. Update and maintain local agency contact information

o. Assist with meeting planning and coordination; track Program Coordinator and Statewide meeting attendance

p. Oversee state car calendars and make reservations for staff

q. Maintain car mileage sheets

SKILLS AND QUALIFICATIONS :

5+ years of strong secretarial experience supporting executive staff

Strong experience using the Microsoft Office Suite, including Word, Excel, and Outlook

Calendar management.

Experience with correct office procedures and executive appointment organization

Thorough knowledge of English grammar, spelling and punctuation

Ability to produce neat, properly formatted, typed copy

Ability to deal effectively with supervisor, coworkers, and general public

Ability to work independently on administrative tasks and to make decisions within the framework or departmental policies

Possess strong verbal ability and interpersonal skills

OTHER :

To view other Hallmark jobs, please go to

www.HallmarkJobs.com

Hallmark and our Client are Affirmative Action, Equal Opportunity Employers. We encourage all qualified people with the current right to work for any employer in the USA to apply.

NOTE : We cannot consider H-1 Visa candidates for this position. Principals only, please.