Accounts Payable Supervisor

Overview

The Accounts Payable Supervisor is an important member of the Accounting Department with responsibilities for ensuring efficient, timely and accurate processing of vendor payments for AHRC Nassau and its Affiliates which it provides fiscal services under an Administrative Service Agreement.

The Accounts Payable Supervisor operates under the guidance of the Accounts Payable Manager. The position will support the Accounts Payable Manager in overseeing day-to-day accounts payable operations, ensuring timely payments, managing vendor relationships, and providing leadership to the Accounts Payable team.

The individual must be a team player with good communication, analytical and computer skills. These skills are required to effectively perform the check disbursement functions and meet audit requirements.

Responsibilities

Primary duties and responsibilities include but not limited to :

Perform audit and disbursement functions over vendor invoices and safeguard the assets of the organization.

Disbursements processing :

• Enter and review invoices to ensure appropriate documentation and approval before processing payment with adherence to internal controls.
• Ensure invoices are processed under the appropriate legal entity.
• Match and collate checks with invoices and prepare checks or electronic payments for review and mailing, where appropriate.
• Coordinate with the bank to ensure timely printing / mailing of outsourced check print function and positive pay.

Customer Service :

Handle internal and external customer queries including but not limited to resolving documentation and other issues; responding to requests for information relating to status of unpaid invoices;

follow-up with departmental personnel when appropriate to ensure payments are processed timely to avoid service charges.

Administration :

• Ensure audit documentation is organized, filed and available.
• Support the annual audits and other ad hoc projects by retrieving, scanning, and distributing Accounts Payable related documentation as determined by the Accounts Payable Manager or Director of Accounting or her / his designee.
• Identify and recommend opportunities for process improvements aimed at streamlining accounts payable operations.

Other :

Perform all other duties as requested

Qualifications

Education and / or experience required :

• Associate degree in Accounting / Business Administration plus
• 5 years of relevant experience including at least 2 years of supervisory experience.
• Considered a plus : Bachelor’s degree in Accounting / Business administrationAccounts Payable Specialist (APS) or Accredited Payables Manager (APM) or equivalent certifications.

Experience with accounting systems, such as Financial Edge, Sage Intacct, SAP Concur, and Paramount Workplace.

Skills, Licenses and / or competencies required :

• Willingness to work a flexible schedule, including evenings and occasional weekends.
• Good Skills in Microsoft Office Excel, Word and Outlook.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with both internal and external stakeholders.
• Ability to work as part of a team and support the department needs including ability to lead and motivate a team, fostering a positive and supportive work environment.
• Analytical mindset with critical thinking skills and a self-initiative approach to process improvement.

There are no physical requirements for this position.