Assistant Director

Position Information Department Insrnce & Risk Mgmt Svcs (QRS) Position Title Administrator 2-Univ Risk Job Title Assistant Director Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option?

Yes Job Summary Insurance and Risk Management Services is seeking an Assistant Director. This is a full-time (1.00 FTE),12-month, professional faculty position.

This position reports to the Executive Director of Insurance and Risk Management Services.

The Assistant Director supports the Executive Director on strategic and operational leadership to carry out initiatives, programs and services related to insurance and risk financing, claims management, risk management, and loss control efforts.

The Assistant Director participates in strategic planning efforts, supports the priorities and goals of the unit, and assists with appropriate allocation of resources.

The Assistant Director directly provides leadership, supervision, and direction for a sub-group of three team members within Insurance and Risk Managements Services.

The Assistant Director of Insurance and Risk Management Services will :

• Assist in directing, administering, and maintaining a comprehensive insurance program (annual FY24 insurance premiums were $13.4 million)
• Implement appropriate risk financing techniques that include commercial insurance and self-insurance strategies to ensure that coverage is consistent with university needs
• Supervise and manage tort and insurance claims, collaborate with the Office of General Counsel on litigated claims, focus on successful claim resolutions, and oversee the integrity of claims information
• Interact with external entities and vendors to support the university insurance and loss control program
• Report data and metrics for trending and develop risk mitigation strategies where needed
• Collaborate with teammates to provide advice as it relates to insurance requirements
• Provide risk management consultative services to university stakeholders on a broad spectrum of risks; support risk assessments and make recommendations to reduce exposures to loss
• Communicate with units and provide support, education, training and guidelines to the university within the scope of the insurance programs and risk management practices
• Support the university in preparedness efforts and emergency response situations
• Foster a welcoming workplace environment that increases a sense of belonging for staff, faculty, students, and internal / external stakeholders
• Actively participate on various committees and groups
• Provide supervision and direction for assigned professional faculty and staff
• Assist with monitoring / reconciling fiscal accounts and appropriately allocating resources
• In conjunction with the Executive Director, advance the strategic plan and priorities of the university, division and unit.

Why OSU? Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves we seek them out and take them on.

We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.

We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit :

Locations :

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.

Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package :

Oregon State University offers a with benefits eligible positions that is designed to meet the needs of employees and their families including :

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the to learn more about the full value of the benefits provided at OSU. Key Responsibilities 25% RISK MANAGEMENT & INSURANCE LEADERSHIP AND CONSULTING :

• Assists the Executive Director of Insurance and Risk Management Services to direct, plan and administer the risk management and insurance program to protect the university’s financial, human, physical and reputation resources in its diverse and expansive activities.
• Collects and submits underwriting data for the university’s insurance renewals and new coverage requests, as needed, and evaluates and manages insurance purchases.
• Partners and collaborates with units, departments, colleges, and other stakeholders on risk-related matters, provides value-added risk consulting, and supports risk management strategies to appropriately treat risks and maximize opportunities throughout the university.
• Implements procedures, plans and programs in consideration of statutes, rules and regulations, and works to embed / integrate risk management into processes and procedures throughout the university.
• Creates, implements and communicates / presents risk management educational programs to promote a culture of risk awareness.
• Pulls together data related to the university’s total cost of risk, tracks risk-related metrics, and compiles information for unit reports.
• Collaboratively works with other 4-year, public institutions in Oregon as members of the Public Universities Risk Management and Insurance Trust (PURMIT) and serves as a member of the Risk Council.
• Facilitates insurance carrier loss control visits and works with units on loss prevention recommendations.

20% RISK FINANCING :

• Implements strategic risk financing techniques to include commercial insurance, self-insurance, and alternative financial strategies to ensure the university has appropriate coverage that is consistent with its needs.
• Leads the efforts relating to insurance policy renewal planning process and purchase, ensures efficient and comprehensive collection of exposure information, tracks data, and completes insurance applications and provides guidance to staff throughout the process.
• Discusses new and current programs and projects with stakeholders to ensure appropriate and adequate insurance coverage is in place.

20% DAY TO DAY OPERATIONS :

• Manages incoming inquiries and requests regarding risk management services, policies, procedures, rules, and statutes.
• Evaluates operational and activity-level risks, and provides risk management knowledge / guidance and insurance expertise to the university community.
• Provides leadership and supervision to ensure that efforts related to certificates of insurance requests, collection of certificates of insurance and renewal data, alcohol service review and clearance, event and activity space use are conducted in a manner that respects and values diverse perspectives and needs.

This includes making these processes accessible and equitable for all individuals involved.

• Collaborates with teammates to provide direction, support and advice as it relates to insurance requirements.
• Actively participates on university committees and groups and represents the university in professional organizations.
• May respond to emergencies and disasters as part of the university’s Incident Management Team or other response teams.

15% CLAIMS MANAGEMENT :

• Provides leadership and supervision on, and also manages, tort and insurance claims and potential claims, ensuring that claims are reported, investigated, adjusted and settled in a manner consistent with insurance industry practices and state requirements.
• Collaborates with Office of General Counsel on claims.
• Assists with minimizing litigation; thoroughly reviews insurance policies and provides advice on coverage; takes efforts to reduce claims costs;

and develops appropriate action plans and risk mitigation strategies where needed.

Leads team in analyzing claims data to determine trends, root causes and communicates results to division leadership and departments.

Benchmarks against other institutions. Leads efforts to target loss mitigation efforts as indicated by trends.

10% SUPERVISORY / OFFICE ADMINISTRATION :

Provides leadership and supervision for assigned professional faculty and staff; hires and trains employees; sets work priorities and schedules and oversees delegation of day to day operations;

acts on performance issues; and addresses grievances.

• Assigns special projects and tasks and monitors for completion and adherence to established goals and objectives; and assesses performance through completion of written evaluations.
• Reviews, drafts, and recommends operating procedures that promote efficient use of unit resources.
• Provides oversight / review of invoices for accuracy and ensures accurate distribution and allocation of premiums and deductibles.

Assists with monitoring and reconciling funds / accounts to ensure fiscal accountability.

Promotes quality customer service and ensures compliance with university policies, standards, and procedures.

10% PROJECT / PROGRAM DEVELOPMENT :

Works with the Executive Director to continually enhance programs and develop the department in ways that prioritize diversity, equity, inclusion, and accessibility.

This includes enhancing communication outreach efforts to reach diverse audiences and ensure that information is accessible to all.

• Executes on projects and program enhancements to improve service and data management, automate systems and reporting, streamline and document processes / procedures, and increase efficiencies.
• Leads efforts on Risk Management Information System implementation.
• Performs other duties as required.

What You Will Need

• Bachelor’s degree from an accredited college or university (with a preference given for degrees in a related discipline such as risk management, insurance, business, finance, or accounting) and Five (5) years of professional experience in risk management, property and casualty insurance, or a related area OR nine (9) years of professional experience in risk management, property and casualty insurance, or a related area.
• Two (2) years of leadership experience, which can include managerial or supervisory roles, leading substantial projects or initiatives, leadership training, and / or project management that engaged executive leadership
• Demonstrated ability to foster and maintain respectful and productive relationships with internal and external stakeholders from a variety of different backgrounds, cultures, and life experiences
• Working knowledge in risk management techniques, insurance principles, and claims management
• Demonstrated commitment to the highest ethical standards and integrity in professional settings, including making ethically sound decisions in complex situations, maintaining confidentiality, and promoting ethical practice among teams
• Excellent communications skills, both verbal and written, with the ability to articulate complex concepts effectively to a diverse range of audiences
• Ability to problem solve effectively and carry out duties independently with minimal supervision, demonstrating high levels of initiative and decision-making capability
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard : 05-010 et seq.

Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Advanced Degree (i.e. MBA, MPA , JD).
• Holds certifications or designations in one or more of the following : Chartered Property Casualty Underwriter ( CPCU ),Associate in Risk Management ( ARM ),Certified Risk Manager ( CRM ),Certified Insurance Counselor ( CIC ),RIMS Certified Risk Management Professional (RIMS CRMP),Associate in Claims ( AIC )
• Trained and experienced in NIMS / Incident Command System.
• Proven leadership experience in risk management and insurance in a higher education institution.
• Working knowledge or experience in a self-insured environment or within an insurance pool or trust.
• Experience with public sector risk management and working knowledge of governmental immunities.
• Experience working in a large decentralized organization

Working Conditions / Work Schedule Work environment is primarily office based; however, one may also spend time in laboratories, offices, animal facilities, hazardous waste storage facilities, shops, ship operations, and off-campus extension offices or experiment stations as needed.

Attendance at various events and activities may be required on evenings or weekends. Occasional travel will be required to attend on- and off-campus meetings, training or conferences, and to support operations throughout the state.

The position supports essential functions of Insurance and Risk Management Services and may be expected to report to work during inclement weather, emergency situations and other university work curtailments or closures.

This position is eligible for flexible work with the expectation of an on-campus presence on a regular basis. The flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.

Generally, the expectation is three working days in the office. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $86,688 - $151,764 Link to Position Description