Job ID : 364854
All potential applicants are encouraged to scroll through and read the complete job description before applying.
Location : Twin Cities
Job Family : LR-Clerical
Full / Part Time : Full-Time
Regular / Temporary : Regular
Job Code : 1888
Employee Class : AFSCME Unit 6 - Clerical
About the Job
Manages the accounts payable function for Lions Gift of Sight, ensuring accurate and timely processing of invoices, purchasing, and tracking expenses.
Key Responsibilities :
- 45% Accounts Payable :
- Process invoices accurately and efficiently, ensuring proper funding and approvals as required and in accordance with University of Minnesota (UMN) policies.
- Create blanket Purchase Orders annually with proper documentation that accurately reflect forecasted purchasing volumes for the Fiscal Year.
- Proactively follow up with suppliers to ensure accounts remain current and resolve any payment discrepancies or issues.
- Investigate and resolve vendor queries in a timely manner, maintaining positive relationships with suppliers.
- Process check refunds as needed for deposit with UMN Finance.
- Collaborate with LGS Supply & Inventory Coordinator, and LGS Allocation to anticipate significant fluctuations in spending.
- Verify monthly invoice to Minnesota Lions Vision Foundation with EFS data and post expenses to QuickBooks.
- Together with LGS Administrative Manager, forecast and report monthly expenses, providing accurate and comprehensive financial data.
40% Purchasing :
- Monitor and complete purchase requests from LGS Purchasing form, including check requests as needed.
- Business Unit expert on UMN purchasing methods and requirements.
- Organize, track, and monitor LGS purchasing activities including active follow up and communication with requesters.
- Act as a Purchasing Card (PCard) holder, overseeing assigned transactions and ensuring compliance with policies and guidelines.
- Facilitate necessary security reviews for software purchases. Maintain a tracking system for LGS software security reviews to ensure compliance with UMN policy.
- Facilitate Legal reviews with the Office of the General Counsel for purchases, as required.
- Set up and maintain suppliers in the Enterprise Financial System (EFS).
- Understand, and reference, the University of Minnesota purchasing policies and procedures, ensuring compliance at all times.
15% Other Administrative :
- Central point of contact and account admin for administrative accounts including FedEx, Verizon, Iron Mountain, Loffler, etc.
- Develop and maintain a proficient knowledge of eye banking operations to facilitate management of cross-functional financial responsibilities.
- Create, update, and maintain LGS AP operations manual, ensuring accuracy and reflecting changes and improvements as needed.
- Backup for onsite administrative functions as required.
- Act as backup for invoicing and accounts receivable operations as needed.
- Respond to supervisor feedback and meet established expectations.
- Remain current on all required training and submit documentation to Quality Systems in a timely manner.
- Represent the administrative team on internal committees as needed, actively participate in meetings and provide input.
Anticipated Starting Salary : $24.28hr to $27.74hr depending upon qualifications and experience.
Qualifications
All required qualifications must be documented on application materials.
Required Qualifications :
- High school diploma / GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience.
- Strong organizational skills; able to prioritize and manage multiple tasks and deadlines.
- Excellent and proactive communication skills to work collaboratively with internal teams and external vendors, fostering strong relationships.
- Utilize available resources to ensure efficient and accurate accounts payable processes.
- Ability to understand the broader financial implications of accounts payable processes, connecting them to overall business objectives.
- Proficient in using Google Suite, including, Email, Calendars, Chat, and particularly Google Sheets for data analysis and reporting.
- Ability to work independently and as part of a team, displaying a high level of professionalism, integrity and follow through.
- Demonstrated ability to write clear, complete and concise purchasing justifications.
- Excellent organization skills and attention to detail, with the ability to accurately process a high volume of invoices and payments.
Preferred Qualifications :
- Proven experience in accounts payable or a similar financial role, demonstrating strong knowledge of accounts payable principles, practices, and procedures.
- Proficiency in financial software and systems, including experience with EFS, QuickBooks, and purchasing card systems.
- Knowledge of University of Minnesota purchasing policies and procedures.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions.
You will have the opportunity to complete an online application for the position and attach a resume.
To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.
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