Posting Text
Dakota State University is seeking a detail-oriented and organized Administrative Assistant I to join our Facilities Management team.
This role is crucial in ensuring the smooth operation of our department through meticulous financial tracking, assisting with budget planning and forecasting, and oversight of project budgets.
The ideal candidate will have a knack for numbers, exceptional organizational skills, and a commitment to providing outstanding customer service to both students and staff.
Key Responsibilities
- Maintain accurate records of departmental finances, including the reconciliation of invoices and tracking of expenses.
- Collaborate with the Facilities Management team to assist in budget planning and forecasting, ensuring alignment with departmental goals and financial constraints.
- Monitor and track budgets for ongoing projects, providing timely updates and reports to ensure financial accuracy and accountability.
- Ensure all payments are made on time, preventing delays and maintaining good vendor relationships.
- Collect, record, and maintain utility readings, ensuring accurate data is available for analysis and reporting.
- Provide general administrative support to the Facilities Management team
Knowledge, Skills, and Abilities :
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to adapt to changing priorities and work environments.
- Strong attention to detail and accuracy.
- Ability to analyze data and reports.
- Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
- Exemplary customer service skills.
Benefits :
- Flexible benefits package health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.
- South Dakota Retirement System Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.
- Paid time off full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.
- Reduced tuition for education.
- Professional liability coverage.
- Paid family leave.
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