Senior Payroll and Benefits Administrator

Before applying for this role, please read the following information about this opportunity found below.

JOB TITLE : Senior Payroll and Benefits Administrator

STATUS : Full-Time FLSA Exempt

TYPE : Remote

REPORTS TO : Senior Director of Human Resources

PURPOSE :

The Senior Payroll and Benefits Administrator is a key member of the Human Resources team. This associate plays a vital role in ensuring accurate and timely processing of payroll, managing contracts, and assisting in various HR functions.

They are responsible for maintaining payroll records, resolving payroll discrepancies, and supporting the HR team in compliance with relevant laws and regulations.

This role requires meticulous attention to detail, strong organizational skills, and a thorough understanding of payroll processes and benefits management.

EDUCATION / QUALIFICATIONS / COMPETENCIES :

• Associate's degree in human resources, Finance, Business Administration, or a related field.
• Proven experience (5+ years) in payroll and benefits administration or related HR functions.
• Strong understanding of payroll principles, regulations, and compliance requirements.
• Proficiency in payroll software and HRIS systems, specifically Paylocity.
• Outstanding attention to detail and accuracy in data entry and calculations.
• Strong analytical and problem-solving skills.
• In-depth knowledge of payroll processes, tax regulations, and compliance requirements.
• Familiarity with benefits management principles and employee benefits programs.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a team and collaborate with cross-functional departments.
• Solid organizational skills and the ability to prioritize tasks effectively.

OVERALL RESPONSIBILITIES :

• Process payroll transactions accurately and ensure timely disbursement of payments to employees.
• Calculate wages, overtime, bonuses, and deductions based on company policies and applicable regulations.
• Address and resolve payroll discrepancies or issues in a timely manner.
• Ensure compliance with federal, state, and local payroll regulations and tax laws.
• Assist in the preparation, review, and maintenance of employment contracts, agreements, and offer letters.
• Collaborate with HR team members and managers to ensure contractual terms are accurate and compliant with company policies and legal requirements.
• Maintain a centralized database of employee contracts and related documentation.
• Respond to employee inquiries regarding payroll, benefits, and other HR-related matters.
• Collaborate with cross-functional teams to address payroll and HR-related issues effectively.
• Stay informed about changes in payroll regulations and tax laws to ensure compliance.
• Prepare and file payroll tax returns and reports as required by federal, state, and local authorities.
• Assist in preparing data and documentation for internal audits and regulatory inspections.
• Generate HR and payroll-related reports for management review and decision-making.
• Identify opportunities to streamline payroll processes and enhance efficiency.
• Participate in training programs and professional development activities to stay updated on industry best practices and developments in HR and payroll administration.
• Administer all employee and voluntary benefits programs such as medical, dental, vision, life, 401(k), disability, and others.
• Conduct new hire benefit orientation.
• Perform annual compliance reporting and testing for employee benefits.
• Other duties as requested by the Sr. Director of HR and / or Executive Leadership Team.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to stand and / or sit for prolonged periods of time.
• Can independently move objects up to 25 lbs.
• Sufficient hand, arm, and finger dexterity to operate a computer keyboard, other office machinery, and perform repetitive motions.
• Must have sufficient hearing and speaking ability to communicate in person or on the phone / computer with others.

CULTURE OF CARE :

Culture of Care is our commitment to create a supportive environment in which every student can achieve their educational and career goals.

Culture of Care encourages one-on-one relationships and focuses on the student and their wellness.

• Creating a sense of community in all interactions and communications with students.
• Identifying problem areas and offering assistance.
• Opening up safe conversations for cooperative solutions.
• Holding students to standards and goals that will ultimately make them successful in their careers.

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