Administrative Assistant 4 - Event Coordinator

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly.

We ask that you keep in mind the following when completing your application :

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact :

Human Resources

[email protected]

775) 445-4237

2201 West College Parkway

Carson City, NV 89703

Job Description

Western Nevada College is recruiting for an Event Coordinator, Administrative Assistant 4, for the Vice President's Office which will be responsible for navigating the process of Event requests, facility use, and Campus Tours for both the internal campus and external community.

Duties and Responsibilities

The Event Coordinator will be the main point of contact for inquiries to use the Campuses of Western Nevada College. This position will continue to define procedures and logistics around campus events, room use, and tours while collaborating with the various departments required for each request.

This position will be the first point of contact for the Vice President's Suite and will also provide administrative support to the Vice President's office.

Scheduling logistics and procedures - Including : Collaborating with the community to plan event details, creating event proposals, understanding the internal billing and contract process, identifying Audio-Visual requirements, Facilities support, Custodial Services, Police Services, and additional supports for each event.

Campus Tours - Including : Creating a procedure for identifying key areas of the Western Nevada College each tour is interested in viewing, collaborating with the departments to ensure the appropriate individuals are available to showcase their areas, and navigating time management and expectations.

Administrative Support - Including : Front desk support for the Vice President Suite and the Academic Planning Administrator, connecting inquiries with the correct department on campus, maintaining multiple calendars, collaborating with faculty and staff on available rooms locations, and utilizing the various campus computer programs and processes.

PER EXECUTIVE ORDER 2024-006

ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2024. Please refer to the link for more information : Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.

Required Qualifications

• This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas : providing administrative / program support to professional staff and management;
• performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele;

supervision of subordinate staff; researching information from internal and external sources; OR

• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing or other related field are encouraged to apply.
• Applicants with experience with PeopleSoft or OnBase are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8 : 00 am to 5 : 00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10.

Classified employees are eligible for any legislatively approved cost of living increases (COLA).

To view the classified compensation schedules, please visit : Classified Compensation.

Select Salary schedule, PP01.

BENEFITS

Retirement - Public Employees' Retirement System of Nevada (PERS)

Employees are required to participate in The Public Employees' Retirement System of Nevada (PERS) upon hire, a defined benefit plan.

Members are eligible for retirement benefits after a 5-year vesting period. Please visit the Benefit Estimator Retirement Calculator for more information.

Employees contribute under either a post-tax plan, with the employee and college each contributing 17.5% of the employee's salary (35% combined contribution);

or under a pre-tax plan with the college contributing 33.5% of the employee's salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction.

For information on contribution rates, please visit : NV PERS Contribution Rates

The Nevada System of Higher Education (NSHE) does not participate in the federal Social Security System but does contribute to the federal Medicare program.

This means that while you are employed by NSHE neither you nor NSHE contribute to Social Security and you do not earn a Social Security benefit.

For additional information, please see : Windfall Elimination Provision

Remarkable Retirement

Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 17.

5% or 16.75% depending upon the employee's elected retirement plan, Employer Paid or Employee / Employer Paid.

Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit : NV PERS Contribution Rates

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails
• Health insurance options including dental, vision and life insurance - Health Insurance
• Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) - Voluntary Retirement Savings
• Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits
• The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center
• Workers' compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System.

Child Development Center

• Voluntary benefits including : accident, disability, legal services, and more - Voluntary Benefits
• Free parking and plenty of it!
• No State income tax!

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate.

More information can be found in the Classified Tuition Reimbursement Policy. Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

More information can be found in the Classified Family Grant-in-Aid Policy.

Exempt

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment / s viewable to you will be the attachment / s to the resume / CV section of the application.

Any additional required attachment / s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application.

All uploaded attachment / s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume / CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (required)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken.

Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.

Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process.

Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.

Academic degrees must have been awarded by regionally accredited institutions.

Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.