EXECUTIVE ASSISTANT

Annual Compensation Range- $70,000-$90,000

Biocoat is committed to providing the best in developing, manufacturing, and applying coatings on medical devices. We are a positive and collaborative team with a passion to help improve patient care by producing a safe and efficient product .

We are looking for an Executive Assistant who will be in a role supporting executives with administrative tasks. Most of the time spent will be supporting the President / CEO.

This person will also split their work time between the CFO (approximately 25%) and VP of Operations (approximately 25%).

There will be occasions where the Executive Assistant will need to be flexible and work outside of typical 8 : 00am - 4 : 30pm business hours.

RESPONSIBILITIES :

• Act as the point of contact for CEO, CFO and VP of Operations.
• Manage executives' calendars and set up and coordinate internal and external meetings.
• Manage financial administration tasks including expense reports, receipts, and invoices.
• Make travel and accommodation arrangements for executives and potentially other guests.
• Format information for internal and external communication (e.g., memos, emails, presentations, reports).
• Collect and coordinate monthly reports, combine documents, format and provide to CEO in standardized manner.
• Take minutes during internal meetings summarizing key points, capturing action items and disseminating.
• Screen and direct phone calls and distribute correspondence.
• Anticipate work-related needs of executives after getting to know their work styles and their job responsibilities.
• Plan and organize company events (including internal and external meetings, team events, celebrations for company milestones, and off-site retreats), for both in office and remote employees.
• Coordinate quarterly All-Associates meetings, Leadership Team meetings and Board meetings.
• Coordinate off-site Board meetings, executive meetings, conferences and other customer events.

Skills & Requirements

• Must have high school diploma; preferably a Bachelor's Degree, or similar experience to support role.
• Proven ability to support multiple executive level managers
• 4+ years of experience as an Executive Assistant or similar role
• Excellent MS Office knowledge including PowerPoint, Excel, Word, etc.
• Outstanding organizational and time management skills in managing e-calendars, travel, etc.
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Attention to detail in all work
• Excellent organizational skills
• Excellent writing skills

What Biocoat Offers :

• Competitive salary, eligible for a discretionary bonus
• Benefits (medical, dental, vision, critical illness, hospital indemnity, and accident insurance)
• Life insurance, short- and long-term disability paid by the company
• 401(k) plan with an immediate company match
• Paid time off
• Education Assistance Program
• Rewards and Recognition Program
• Parental Leave
• Employee Assistance Program
• Additional benefits such as the opportunity to leave early on Friday's, business casual dress, friendly work environment, and fun company events.

Biocoat is an is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other protected characteristic under law.

Biocoat Human Resources leads recruitment and employment for Biocoat. Unsolicited resumes sent to Biocoat from recruiters do not constitute any type of relationship between the recruiter and Biocoat and do not obligate Biocoat to pay fees should we hire from those resumes.

We ask those external recruiters and / or agencies not contact or present candidates directly to our hiring manager or employees.