Events & Meeting Coordinator

N4 Solutions is looking for you! Come join our team and be a part of our mission! Our mission is to evaluate, collaborate, and innovate with customers and partners to create business, scientific, and technology solutions that overcome complex challenges while motivating a highly competent workforce to deliver on the promise of excellence! N4 Solutions’ greatest assets are our employees! Join our dynamic team and be a part of the solution!

N4 Solutions, LLC is seeking a detail-oriented and highly organized Events and Meetings Coordinator with a strong emphasis on travel logistics, particularly within federal travel regulations.

The ideal candidate will be responsible for planning, coordinating, and assisting in a range of events and meetings, ensuring compliance with all relevant regulations and guidelines.

Roles & Responsibilities :

• Coordinate and manage travel logistics, including flight bookings, hotel accommodations, and ground transportation in accordance with FTR guidelines
• Research and compare prices, availability, and quality of travel options to secure the best rates and accommodations
• Prepare and maintain travel itineraries, ensuring all details are accurate and communicated effectively to travelers
• Advise employees on travel policies, visa requirements, and any necessary documentation needed for travel
• Serve as the primary point of contact for travel inquiries, providing exceptional support to employees regarding travel policies, procedures, and logistics
• Communicate effectively with travel vendors, government agencies, and internal teams to resolve any issues related to travel arrangements
• Coordinate with event managers to schedule committee meetings including attendee and speaker communications
• Assist with the coordination of vendors, venues, and suppliers as needed to secure services
• Assist meetings team with taking meeting notes and tracking action items. Assist with budget tracking and expense reporting related to meetings and events
• Support the logistics of events and meetings on-site coordination
• Coordinate with event managers in preparing reports summarizing event outcomes, attendance, and budget performance
• Collaborate with department to ensure meeting goals are met

Minimum Qualifications :

• Bachelor’s degree in business administration, hospitality or a related field paired with 3+ years in event coordination with a focus on travel logistics
• Strong knowledge of federal travel regulations and policies Exceptional organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in event management software and travel booking platforms
• Ability to work independently and as part of a team in a fast-paced environment U.S. Citizenship

The N4 Solutions Equal Employment Opportunity (EEO) Policy is to provide a fair and equal employment opportunity for all employees and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability.

N4 Solutions hires and promotes individuals solely on the basis of their qualifications and achievements for the job to be filled.