Job Description
The Event Coordinator plans, coordinates, and executes weddings, picnics, conferences, and special events from start to finish.
The Event Coordinator ensures Cleveland Metroparks will be an enjoyable year-rounds recreation facility for all ages and incomes and maintains a positive public image of Cleveland Metroparks.
Essential Functions :
- Regular and predictable attendance is expected and required. All Cleveland Metroparks employees must be prepared to work flexible schedules, including evenings, weekends, and / or holidays as required.
- Plans, coordinates and executes events for assigned areas; Coordinates all aspects of event execution, often coordinating several events per day and month;
- manages clients’ needs while aligning with facility guidelines; provides on-site presence during events to support event logistics;
works with Special Events Manager, Event and Group Sales Associate, and Sales Manager to support all client’s needs.
- Acts as on-site host / hostess for group sales / rentals and Metroparks sponsored events.
- Assess client needs and quickly provide solutions.
- Travels to various locations throughout the park district to provide on-site presence during events.
- Plans and coordinates the logistical execution of events, including sponsor relations, entertainment, staffing, set up, execution, and tear down.
- Works with vendors to secure proper bids and payments of purchases related to the events.
- Works with manager to create profit and loss statements for each event and ensures all events meet set goals.
- Keeps direct supervisor promptly informed of key / significant issues or concerns.
- Carries out duties and responsibilities in a safe and efficient manner to maintain a safe work environment and surrounding area for oneself, co-workers and public.
Responds to hazardous situations and / or potentially unsafe conditions by taking corrective action as capable and promptly notifying supervisory personnel.
- Updates and enhances own knowledge by involvement in continuing education for professional growth (i.e., attends relevant conferences, seminars, in-service trainings, and certification programs)
- Performs related duties as assigned or apparent.
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