Administrative Assistant

5 days / week, onsite at Redmond, WA office (Building 6)

Mon - Fri, NO OT, NO EXPENSE.

Chance for Extension (Y / N) : Y

Top 3 Hard Skills Required + Years of Experience

• Minimum 3 years experience with Business acumen.
• Minimum 2 years experience with Experience communicating with executives.
• Minimum 1 years experience with Space Management

Typical Day in the Role

• Purpose of the Team : The purpose of this team supports a VP level leader within Azure databases.
• Key Projects : This role will provide direct / administrative support to a VP level leader through calendar management, travel planning, expensing, strategic business support areas.

They will also provide team support for this VPs org, in partnership with another Business Admin (team size is roughly 150).

They will conduct consistent communication with team members over email and Teams chat, provide general onsite support, clear out or set up desks (suggested able to lift 20lbs.

ship equipment to new hires, learn and then teach new hires some internal Microsoft tools / processes. There is a very low chance that they will be booking travel for a few people at most.

They will assist with event planning, likely one event per month, or more as needed by the team.

Typical task breakdown and operating rhythm : The role will consist of 40-50% emails Communicate with team and other admins, coordinate support, procurement, or inventory requests, 20% space management, Remainder miscellaneous task / request completion or assisting team members all expected to be in-person, onsite.

Candidate Requirements

• Years of Experience Required : 3 overall years of experience in the field.
• Degrees or certifications required : No degree is required to be eligible for this role.
• Disqualifiers : Candidates that do not have experience with large teams will not be considered for this role. Candidates should have previously supported at least mid-sized teams.
• Best vs. Average : The ideal resume would contain examples of being flexible and adaptable, with great organization skills as they’ll be managing multiple projects / requests at once.

Previous experience with internal MS tools and advanced Excel experience is also a plus..

A few key notes to highlight :

• Vendor must be onsite 5 days a week (there is flexibility for one-off requests when unable to come in, if approved by Sponsor)
• This role is heavy calendar management for a VP as well as Team Support for their team & partners very closely with our admin community.

Top 5 software applications required for this role :

Employee Central, MyDevice, MS Office Suite, Teams, SharePoint.

Duties

• Performs a variety of complex administrative functions for VP level leader including consistent communications with external business partners and customers.
• Manages schedule(s), supports coordination of travel arrangements and processes business expenses.
• Coordinates meetings and events for leader and their team, department financial management, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office and team support onsite. Serves as the department / group contact in partnership with their peers.
• Completes special projects as assigned.
3 hours ago