Receptionist & Operations Coordinator

KLR, a Top-100 accounting and professional services firm, is seeking a Receptionist to join our Administrative Department in our Boston, MA office.

Due to the nature of this position, this is a full-time in office position.

As a Receptionist / Administrative Support employee, you will support the internal and external efforts of our staff and clients.

We are looking for a person with strong interpersonal skills and a positive work ethic to join our administrative team. This is an amazing opportunity to put your experience, attention to detail, and pride in producing the best results, while working with various members of our specialized, professional staff at KLR.

The ideal candidate for this role has extensive administrative experience in office operations, enjoys meeting and greeting clients and employees in person or over the phone, and thrives in a fast-paced environment.

Job Responsibilities :

• Answer and direct incoming phone calls in a polite, professional, and friendly manner, including welcoming clients and guests.
• Maintain reception area, conference rooms, and all common areas.
• Assist with facilitating day-to-day processes within the office. (Including scanning, web-based file transfers (LeapFILE, portal), and conference room & video setup.
• Sort and distribute mail.
• Organizing, scanning, and logging in client tax documents.
• Sending documents / returns to SurePrep / ScanVerify for outside preparation.
• Preparing and finalizing tax engagement letters.
• E-Filing tax returns.
• Responding to Tax Department requests for various admin tasks (finalizing correspondence, sending returns or documents to clients, special projects, etc.).
• Ability to work independently.
• Assist with other projects, as needed.

Job Qualifications

• 2-5 years in an administrative capacity required
• Intermediate to Advanced proficiency with all Microsoft applications, and Google Suite, including the ability to work in and learn industry-based software applications
• Highly detail oriented, excellent grammar and spelling
• Ability to communicate effectively
• Highest level of confidentiality
• Strong work ethic and ability to operate in a fast-paced seasonal environment
• Willingness to work overtime as needed, specifically during tax season

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job.

Duties, responsibilities and activities may change from time to time with notice whenever possible, but not guaranteed.

We are looking for a candidate to work full time. Normal hours are Monday through Friday 8 : 00 am to 5 : 00 pm, with expected overtime during our peak seasons.

These periods require increasing normal weekly hours, which will include nights and weekends.

Benefits

KLR offers a wide range of benefits including : health and dental insurance, paid time-off and a competitive retirement savings plan.

We offer tuition assistance, in-house education programs and offer employees opportunities for community involvement.

Come join a firm who has recently been recognized as a "Best Place to Work" for 16 years by the Providence Business Journal and voted as a Top 100 Firm in the country by Accounting Today!

KLR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, genetic information, disability status, protected veteran status, or any other characteristic protected by law