Administrative Services Coordinator

DESTINATION DC, There is Only One DC There is Only One You.

Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now.

Bring your uniqueness to our team!

POSITION SUMMARY

Reports to : Chief Financial Officer

As our Administrative Services Coordinator, you will oversee facilities operations to ensure effectiveness and efficiency including general office maintenance and office supplies.

You will also support various administrative needs of the Finance & Administration (F&A) department. The Finance & Administration Department is responsible for the financial and administrative oversight of the organization, including Office Administration, Information Technology, Human Resources, and Accounting.

Your day in the life as the Administrative Service Coordinator may include :

• Working closely with CFO on department administrative tasks
• Making sure all office supplies are fully stocked
• Inspecting facilities and equipment functionality daily
• Managing incoming / outgoing mail daily
• Providing excellent customer service for all internal colleagues and external vendors
• Being a liaison to other teams across the organization

This position requires four to five days in-office.

Your Essential Duties and Responsibilities (include the following, but are not limited to)

• Oversees general office operations and maintenance including keeping the office clean and organized
• Manages purchasing office supplies, essential inventory items, and timely maintenance of office equipment while staying within budget
• Acts as company administrator of active / inactive contracts, the American Express and VISA corporate account, and other office-related services
• Oversees travel voucher program for staff and clients
• Assists with timely processing of F&A department invoices
• Acts as company contact coordinating proper security procedures for the office with property management
• Responsible for administering DDC's office desk scheduling system (ROBIN), including training new staff and managing availability of meeting rooms
• Works closely with F&A team members and the Chief of Staff to provide support for various administrative tasks and special projects
• Serves as the liaison with the property management company
• Maintains company vehicle; routine maintenance and upkeep
• Other duties as assigned.

What You Bring : Knowledge, Competencies & Skills

• Minimum two (2) years of office administrative & facilities experience
• Valid driver's license with clean record
• Excellent written and verbal communication skills for interacting with staff, vendors, and property management
• Proficiency in Microsoft Office applications, including databases
• Demonstrated ability and commitment to work in a diverse team environment
• Ability to resolve routine problems independently
• Demonstrated ability to provide responsive and quality customer service
• Willingness to work flexible hours if required

DESTINATION DC IS AN EQUAL OPPORTUNITY EMPLOYER

We welcome all to apply and are committed to retaining, hiring, developing, and promoting diverse talent. We recognize and celebrate cultural differences within our organization by establishing opportunities for education and allyship.

Please reach out to us if you need accommodations with an application.

About Destination DC

Destination DC, the lead destination marketing organization for the nation's capital, is a private, non-profit membership organization of nearly 1,000 businesses committed to marketing the area as a premier global convention, tourism, and special events destination with a special emphasis on the arts, cultural and historic communities. www.washington.org

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