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Senior Legal Assistant - Labor and Employment Unit

City of Philadelphia
Philadelphia, PA, US
Full-time

Job Description

The Senior Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Senior Legal Assistant communicates on a daily basis with members of the public, attorneys, judges, and department heads.

The Senior Legal Assistant will work with, or supervise, the Legal Assistants and Administrative Assistant as part of a team to ensure that the responsibilities of the unit are met.

Essential Functions

Administrative duties

  • Compile the quarterly report
  • Compile daily / weekly reports as needed for the Chief, the Chief’s chain of command, discovery and Right To Know Requests
  • Input data into case management system regarding all matters handled by the unit
  • Assist in preparing witnesses for hearings and requesting discovery
  • Coordinate appearance of court reporters and technology providers
  • Prepare court notices, subpoenas for documents and witnesses, trial exhibits
  • Schedule Independent Medical / Psychological Examinations, depositions
  • Interview City employees as part of investigations to determine liability and prepare the witnesses for hearings
  • Follow up on action items
  • Liaise with client departments, including Police Labor Relations and Mayor’s Office of Labor Relations, and opposing counsel to achieve the above

Clerical work

  • Set up all new cases files, typically for Arbitration and PLRB matters
  • Maintain attorney and group calendars for all hearings
  • Copy, scan, fax and hand-deliver documents
  • Redact sensitive information from discoverable documents
  • Preserve electronic copies of documents all grievances / ULP packages received from MOLR (grievance demand, notification of hearing date, arbitrator resume / arb letter (if one exists)

Miscellaneous

  • Duties as the Chief require
  • Assisting attorneys with the logistics of case management, document preparation and trial.

Competencies, Knowledge, Skills and Abilities

  • Ability to maintain large volumes of documents and data utilizing databases such as SharePoint;
  • Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude;
  • Knowledge of City procedures is a plus;
  • Excellent time management and organizational skills;
  • Excellent written and oral communication;
  • Ability to work in a demanding and fast-paced setting;
  • Ability to work productively on one’s own, and collaboratively;
  • Knowledge of legal concepts such as attorney-client privilege and relevance.

Qualifications

The ideal candidate will possess a bachelor’s degree or paralegal certificate and / or experience as an administrative assistant with specific experience with contract drafting and management.

30+ days ago
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