- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as, spreadsheet creation, document prep and disbursement and maintenance of contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
Qualifications :
- Bachelor's degree or equivalent years' experience required.
- Excellent problem solving skills, analytical thinking, with strong attention to detail and accuracy.
- Experience with travel arrangements, purchasing and disbursement processes, procedures, and policies.
- Effective verbal and written communication skills and ability to effectively interact with employees in a team-based environment.
- Ability to learn quickly, show initiative and dedication to complete required tasks.
- The ability to obtain a thorough knowledge of the company's operations, policies, and procedures in a short period of time.
- Ability to prioritize workload, to meet deadlines and to maintain high level of quality and accuracy.
- Ability to prioritize multiple requests based on own judgment of importance / need to the department.
- Ability to work without specific instruction. Independent decision-making is a fundamental part of the job and occurs regularly.
- Must possess a thoroughly professional and positive image at all times and a solid work ethic.
- Experience in pharmaceutical / biotechnology / medical products company environment a plus
Executive Assistant (Biotech.Pharma)
Experience in pharmaceutical/biotechnology/medical products company environment a plus. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. Manage senior executives' travel logistics and activities, including accommodations, transpo...
Jr. Executive Assistant Palo Alto, California, United States
As a member of the Office of the CEO, support the team (CEO, Senior Executive Admin and Chief of Staff) with daily responsibilities including calendaring, correspondence, travel arrangements, special projects, meeting preparations, etc. Collect and prepare information for use in discussions/meetings...
Sr. Executive Assistant Palo Alto, California, United States
Previous experience as an executive assistant in the biotech industry or a related field is highly desirable. Executive Assistant to keep business operations organized, managed, on track, and moving forward. You will ensure that the Executive’s productivity is enhanced by managing calendars and sche...
Legal Assistant Real Estate Litigation
Job Opportunity: Legal Assistant. Vaco is conducting a confidential search on behalf of a distinguished, large law firm for a Legal Assistant to join their litigation team. Position: Legal Assistant - Litigation Team. Prepare, revise, and format legal documents, pleadings, and correspondence. ...
On-Farm Admin/Farm Assistant (KG-10324)
QUALIFICATIONS: - 1-2 years of administrative office experience preferred working with payroll and/or familiar with farm inventories and expense would be a plus- Proficient in Microsoft Word, Excel and general computer knowledge- Superior communication skills, both written and verbal- Strong initiat...
Caregiver/ Personal Assistant- Mileage Reimbursement & Weekly Pay
We are looking for compassionate caregivers/personal assistants to join our growing team at Your Home Assistant! The right candidate has a can-do attitude, a friendly demeanor, and the ability to provide many levels of support to our clients. Provide personal hygiene assistance for elderly patients ...
Legal Assistant
A company is looking for a Legal Assistant (Temp. ...
Senior Business Account Executive, SMB Direct Sales (Outside Sales)
Comcast brings together the best in media and technology.We drive innovation to create the world's best entertainment and online experiences.As a Fortune 50 leader, we set the pace in a variety of innovative and fascinating businesses and create career opportunities across a wide range of locations ...
Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists
No Administrative Assistant admin experience needed. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists. Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work...
Virtual Assistant (No Experience Required) - Earn $25/hr-$45/hr, Full-Time/Part-Time, Flexible, Remote
...