Procurement Analyst 3 (7739U), Procurement Services - #70753

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Job ID

70753

Location

Main Campus-Berkeley

Full / Part Time

Full Time

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About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.

Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

• The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence;
• the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice;

and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.

Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.

In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential.

We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.

To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .

Departmental Overview

Supply Chain Management (SCM) Procurement facilitates the purchase of quality goods and services at the best value to UC Berkeley while ensuring sustainable & socially responsible supply chain practices.

We strive to provide excellent customer satisfaction by simplifying the procurement process through strategic supplier agreements, conducting competitive bid solicitations and leveraging the collective spending power of the university.

In providing excellent service, SCM's professional staff of Procurement Analysts often collaborate with many campus partners including : Risk Services, Legal Affairs, and Berkeley People & Culture to ensure compliance with all federal, state and University of California policies and regulations.

We strive for continuous improvement in our process and practices to maximize value, minimize university risk, and promote environmental stewardship in support of the University's mission of teaching, research and public service.

Position Summary

The Procurement Analyst 3 / Senior Buyer is responsible for the oversight and management of the procurement function across the UC Berkeley campus servicing multiple departments.

The Analyst is responsible for developing and implementing procurement strategies to support the efficient and cost-effective acquisition of goods and services necessary for the delivery of exceptional patient care and operational excellence.

They lead continuous improvement initiatives to streamline procurement processes, enhance workflow efficiency, and drive cost savings.

Implement best practices, standardize procedures, and leverage technology solutions to automate manual tasks and improve data accuracy.

The Analyst will often independently review, negotiate and draft, and / or revise complex business contracts to eliminate unreasonable risk exposure by ensuring : Compliance with Regental policies and the University mission;

compliance with local, state, and federal laws and regulations; mitigation of risk management concerns; and protection of University interests.

Application Review Date

The First Review Date for this job is : 07 / 24 / 2024.

Responsibilities

• Drafts and executes purchase orders using advanced ERP systems, utilizing standard terms and conditions for materials, supplies, equipment, and services.
• Drafts RFX, Request for Quotations (RFQs), Requests for Proposals (RFPs) including specifications and terms and conditions.
• Negotiates with supplier for lower prices and better terms, develops new supply sources to address supply base inadequacies, as needed, and resolves supplier performance issues.
• Regularly communicates with the organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, works in conjunction with end-users to develop specifications for RFQs, assists in implementation of organizational or systemwide agreements, manages demand against agreements, makes recommendations regarding new supply sources;

champions use of a diverse supply base, as appropriate.

• Performs cost analyses and reviews terms and conditions for appropriateness.
• Makes awards based on cost and specification requirements.
• Develops advanced spreadsheets and other documentation to support analysis.
• Participates in professional development and training.
• Acquires and maintains a basic technical understanding of commonly purchased products.
• Works with Departmental Subject Matter Experts to draft complex Statements of Work (SOWs) to be incorporated into higher risk, higher value contracts.
• Reconciles P-Card activities regularly on behalf of departments.
• Documents interpretations of processes, policies, and procedures for edification of customers and suppliers.
• Interprets and applies University policies and procedures on all purchases.
• Writes sole source justifications and basis for award documents when appropriate.
• Following California Public Contract Codes and University Purchasing Policies in the acquisition of goods and services for the university within wide variety of commodity and service categories.
• May supervise purchasing assistants, lower level buyers, or other administrative staff.

Required Qualifications

• Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques.
• Knowledge of RFQ / RFP preparation.
• Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion to interact in a positive and polished manner with diverse constituents, including campus colleagues, administrators, and community members in order to provide exemplary customer service.
• Ability to communicate effectively with both technical and non-technical personnel at various levels in the organization (students, staff, faculty) and with vendors.
• Thorough knowledge of applicable California state and federal regulations and general contract terms
• Demonstrated ability to oversee and develop tools, templates, and response processes and procedures to aid day-to-day operations and functions.
• If not already obtained, incumbent will be expected to obtain and maintain CPSM (Certified Professional in Supply Management) certification.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Working knowledge of and / or can quickly learn university accounting and purchasing policies, procedures, forms, and online systems in JAGGAER and / or PeopleSoft to advise faculty and staff on the proper application of these policies and procedures
• Ability to identify sourcing needs and conducting market research to identify potential suppliers and vendors.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement.

This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs.

It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $85,000.00 - $95,000.00.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.
• Position requires annual filing of State of Economic Interests (Form 700).
• This position is eligible for up to 90% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.

Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.

The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy .

The University of California's Anti-Discrimination policy .