The Opportunity
This position is an onsite opportunity in the Abbott Diabetes Care Division. We are helping people with Diabetes lead healthier, happier lives.
As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers.
Consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so we’re committed to continuous improvement in the way patients and professionals measure, track and analyze glucose levels.
As an Administrative Assistant, you will provide general administrative support to one or more managers or directors as assigned.
May provide back up support to higher level management as needed. This is an onsite opportunity in Alameda, CA.
What You'll Do
- Scheduling travel, Managing correspondence, scheduling couriers, processing expense reports, meeting / event planning,
- creating or modifying business documents, Preparing presentations from source materials, Handling teleconference and
- BlackBerry setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and
- Copy Center procedures (if applicable).
- Orders business cards and stationery.
- Uses basic to intermediate software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office setups and onboarding.
- May train / coordinate work for new administrative assistants.
- Frequently interacts with high level executives.
- Basic to intermediate knowledge and understanding of business processes and requirements.
- Frequently handles confidential or business sensitive information.
- Data is typically employee level or one dimensional.
- Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
- May be the primary point of contact for managers schedule.
Experience You'll Bring
Required
- High School Diploma / GED, Some college preferred.
- Minimum 1 year Previous admin experience.
- Operates with general instruction and some supervision.
- Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
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