Accounts Receivable & Billing Specialist

Job Description

Job Description

The Accounts Receivable & Billing Specialist works alongside the Treasurer in completing Accounting and Finance activities.

The focus of the Accounts Receivable & Billing Specialist is to generate customer invoices for jurisdictional inspections, complete the Deferred Revenue Schedule and follow up on past due payments.

The position also supports the department in other ways as needed, including being a back-up for the Accounting Assistant.

Responsibilities :

• Generate jurisdictional invoices for all clients. This includes making sure all proper paperwork / approvals are included in the back-up documentation provided by Contract Services.
• If installment invoices are being done for client, also generate the billing summary to use for future installments and save to Outlook Task File.
• Update all revenue spreadsheets for each invoice, including Deferred Revenue, Percentage of Completion (POC), and Profitability log.
• Post invoices in SAP.
• Create new customers in SAP when needed.
• Perform credit checks on customers when required.
• Save ABIIC policy and update ABIIC Invoice Log & ABIIC Premium schedule.
• Enter ABIIC invoices into Scala.
• Work with clients on past due invoices to collect payment in a timely manner. Support Accounting Assistant on shop collections when needed.
• Work with Accounting Assistant to be back-up to process time and expense reports, from review and coding changes to importing into SAP.
• Generate several shop invoices per month to stay current with process.
• Request ABIIC policies when overflow of work from Contract Services.
• Assist with other projects as requested.

Education & Experience :

• Minimum of Associates Degree in Accounting
• 3-5 years of experience in a corporate finance / accounting environment

Specific Skills, Knowledge and Abilities :

• Extremely detailed oriented.
• Ability to provide accurate data.
• Clear verbal and written communications.
• High level of organization and time management skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Sound knowledge of Microsoft Office including, Word, Access, Excel, and Outlook
• Ability to learn and use internal software.
• Accounting software competency, SAP preferred.

Fundamental competencies form the foundation for individual and organizational success in TÜV SÜD and apply to all employees and showcase behaviors aligned to TÜV SÜD values and culture cornerstones and will be evaluated in performance assessments. :

• Communication
• Listen to others and send clear, convincing and balanced messages as well as effectively exchange ideas, information and feelings with stakeholders.
• Pay attention to non-verbal behavior and respond respectfully.
• Give and take feedback constructively.
• Possess empathy and make it the guiding principle for communication.
• Collaboration
• Work as a team with people (internal / external) through traditional and / or virtual collaboration, to develop ideas / solutions and complete a project / task, taking into consideration diversity in views and experiences.
• Respect other’s opinions and feedback
• Keep communication open and never withhold information necessary to carry out tasks.
• Place group goals above personal satisfaction and / or recognition, and reach consensus on how to achieve the goals.
• Show appreciation and support each other.
• Customer Orientation
• Assess and understand internal and external customer needs.
• Act with integrity when creating value and results for customers and the organization.
• Establish and maintain effective and trusting relationships with customers.
• Continuously identify and explore business opportunities and innovation.
• Self- Management
• Effective and efficient in managing one’s time, energy, emotional well- being, and workload.
• Maintain a good professional image, work standards and expectations.
• Ensure personal life does not impact work productivity and efficiency.

Additional information

Equal Opportunity Employer Disability and Veteran

TÜV SÜD America, Inc. is an equal opportunity, affirmative action employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies.

We participate in the E-Verify Employment Verification Program.

For more information on applicable equal employment regulations, please refer to the following : Labor Law 2024

Powered by JazzHR

mcrI2gjtNx