The Office Administrator leads operations by maintaining office systems and overseeing administrative activities that facilitate the continuous operations of the office.
Key Responsibilities :
- Maintains office services by driving office operations and procedures
- Prepares time and attendance information for payroll
- Assists HR and IT locally with onboarding of new hires and ensures smooth assimilation
- Controls correspondence and designs filing systems
- Reviews and approves supply requisitions
- Assigns and monitors clerical functions
- Maintains office equipment leases
- Designs and implements office policies by establishing standards and procedures; measuring results against standards and streamlines processes, as necessary
- Organizes office layout and maintains supplies of stationery and equipment
- Maintains condition of office and arranges for necessary repairs
- Assists managers with the onboarding of new staff, including training and induction
- Partners with temporary agencies, as required
- Point-person for employees inquiries and issues. Liaison with HR for employee relations issues.
- Reviews and updates health and safety policies, as well as adherence
- Rearranges regular testing for electrical equipment and safety devices
- Vehicles record keeping
- Responsible for union benefits and pension fund management and billing and union audit management
- Management of NY transit program for PANY and Light Iron
- Development of standard operating procedures for New York office
Skills / Experience Required :
- Prior demonstrated experience working in an administrative role
- Professional and customer-service oriented. Ability to build relationships with employees and customers
- Accuracy, organization and detail-orientation
- Ability to work quickly and efficiently
- Proficient with Microsoft Office and experience with excel and excel reporting
- Proficient in payroll and finance systems (ADP for Payroll, Great Plains for Accounts Payable and E-Requisition)
- Ability to track and maintain budget expenses using excel
- Knowledge of supply management
- Ability to manage and streamline processes
- Experience with inventory control is preferred
- Ability to maintain strict confidentiality
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