Sales Executive Assistant

TELUS Health is empowering every person to live their healthiest life. Guided by our vision, we are leveraging the power of our leading edge technology and focusing on the uniqueness of each individual to create the future of health.

As a global-leading health and well-being provider encompassing physical, mental and financial health TELUS Health is improving health outcomes for consumers, patients, healthcare professionals, employers and employees.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our VP, North America Sales & Client Success.

Executive Assistant’s responsibilities include, but are not limited to, proactively managing calendars, making travel arrangements and preparing expense reports.

You will interact directly with many of our clients. To be successful in this role, you should be well organized and have great time management skills.

You will work with minimal supervision in a fast-paced environment, exercise judgment in prioritizing work and maintain a high level of confidentiality and discretion.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities :

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner, Liaising with sub-departmental teams to ensure smooth and efficient day to day operations
• Proactively manage executives’ calendars and set up meetings
• Attend meetings, take and distribute meeting minutes, assist in creation of meeting agenda
• Arrange meeting requirements such as pre-reads, stationary supplies, lunch orders, etc.
• Format information for internal and external communication memos, emails, presentations, reports and any other as needed.
• Prepare and revise presentations, reports and databases as required
• Make travel and accommodation arrangements via the use of company platforms like Concur, etc.
• Manage expenses for the executives and teams and ensure timely submissions.
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system and other documentation.
• Utilize analytical skills and a broad understanding of the business to interpret and anticipate the needs of the executives and proactively bring together appropriate resources to be supportive in addressing issues
• Assist with and help coordinate internal projects; prepare, manage and distribute project updates, reports, draft presentations and project reports; as needed.
• Devise ways to continuously improve team operations
• Participate in the development and implementation of special projects as assigned

Requirements :

• Proven office management, administrative or executive assistant experience
• Comfort in a fast paced environment
• Excellent prioritization & time management skills
• Ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Strong written and verbal communication skills
• Strong organizational and planning skills
• Team player effective in interacting with all levels in the organization
• Proficiency in MS Office, exposure to virtual meeting tools (Go To web-based meetings, Teleconferencing, etc.)

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A bit about us

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world.

TELUS Health is an Equal Opportunity Employer that aims to foster an inclusive culture that embraces diversity. It is our policy to hire without regard to race, color, creed, religion, national origin, citizenship status, sex, marital status, age, disability, sexual orientation or veteran status.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.

By applying to this role, you understand and agree that your information will be shared with the TELUS Group of Companies’ Talent Acquisition team(s) and / or any leader(s) who will be part of the selection process.