Administrative Assistant I-Idaho Falls

Req ID : 5293

Travel : Up to 25%

Number of Openings : 1

Find a greater purpose with a team that puts people first. Baker Construction is the nation’s top specialty concrete contractor.

At Baker, you can count on steady work and reliable pay. When you finish one job, the next one is already lined up. You’ll be able to provide for your family with confidence.

Your hard work will pay off with more opportunities to train and advance.

If you have grit and determination, you’ll have the support you need to achieve your dreams. Apply today and be more with Baker.

Summary

The Administrative Assistant I provides clerical and administrative support to one or more managers / departments within Shared Services or a Region.

Roles and Responsibilities

The Administrative Assistant I will perform the following duties in a safe, productive, and effective manner :

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
• Types correspondence
• Maintains hard and electronic files
• Handles materials and documents in a professional and discreet manner
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices
• May assist with timekeeping, payroll, and / or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
• May assist with coordination of travel arrangements for manager(s)
• May set-up and coordinate meetings and conferences
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• May assist with activities related to co-worker recognition / appreciation such as ordering event tickets or flowers, sending cards, etc.

Requirements

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job :

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions

At Baker Construction, we welcome those who are driven to make things happen. You’ll earn great pay and benefits to protect you and your family and to plan for your future.

We’re also a company deeply rooted in values. We put people first, honor our word, and have the grit to get the job done.

Go further with a team that will value and reward your grit.

Baker is an EOE Disability / Veterans Employer.

Applicants with physical and / or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.

cc or calling 1-513-539-4000 and asking for HR.