Administrative Assistant

Mainline Fire Protection is a division of Western States Fire Protection (WSFP). WSFP and its subsidiaries are more than a company.

We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities.

WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple : integrity, quality, safety, professionalism, commitment.

What we offer :

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

Administrative Assistant

The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office.

They will assist other branch personnel including key managers in a variety of administrative roles.

Job Responsibilities

• Conduct billing, receivable, and payable functions as assigned
• Identify changes in projects that impact cost, schedule, or labor requirements
• Assist with project dispatching / scheduling
• Provide general administrative support for managers and staff
• Create, type, and distribute internal and external correspondence
• Maintain various types of records
• Assist in completing special reporting and licensing requirements
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Offer suggestions and solutions on improving efficiency of general procedures.
• Develop positive and ongoing relationships with customers and team members.
• Other duties as assigned

Job Qualifications

• High School Diploma or GED; or one to two years of related construction administration experience and / or training is preferred
• Possess proficient computer skills with working knowledge of business software applications (Microsoft office, Outlook)
• Ability to multi-task in a fast paced environment
• Typing Speed 50 Words Per Minute preferred
• Possess excellent written and verbal communication skills.
• Puts forth a courteous, friendly, helpful attitude at all times when speaking with customers or dealing with other associates
• Willing to pass a post-offer drug screen test and background check
30+ days ago