Executive Legal Assistant- 2654724

Please send resume should you be interested in the following Executive Legal Assistant position located in Morristown NJ.

This is a full-time, direct-hire position with a salary between $80-85K. If you’re not interested, please pass along to your colleagues as we do offer referral fees.

Title : Executive Legal Assistant

Location : Morristown

Salary : $ 80-85K

Eligible for OT : yes

Work environment : 100% onsite

Parking : FREE

Job Description :

We are seeking a highly experienced and motivated Executive Legal Assistant with over 10 years of experience to provide advanced administrative support in a mid-size law firm.

This position demands a professional with exceptional organizational skills, a strong understanding of legal processes, and the ability to work independently and efficiently in a fast-paced environment.

The ideal candidate will have a proven track record in assisting senior leadership and managing critical legal matters while delivering outstanding client service.

Key Responsibilities :

• Executive Support : Provide high-level administrative assistance to senior partners and managing partners, including managing calendars, scheduling meetings, and preparing for client and internal meetings.
• Document Management : Prepare, format, and proofread complex legal documents, including contracts, briefs, memoranda, and client correspondence.

Maintain an organized filing system and ensure compliance with firm policies for document retention.

Client Relations : Serve as the primary point of contact for clients, responding to inquiries, addressing concerns, and providing updates on ongoing matters.

Build and maintain strong, trusting relationships with clients.

Schedule & Prioritize : Proactively manage and coordinate daily schedules, appointments, and meetings for multiple partners.

Review priorities and anticipate upcoming needs to ensure that deadlines are consistently met.

Legal Research & Preparation : Conduct legal research and assist in the preparation of case files, discovery documents, and other legal materials.

Ensure all relevant materials are organized and easily accessible.

Billing & Timekeeping : Assist in the management of billing processes, including time entry, invoicing, and tracking of client expenses.

Ensure compliance with billing guidelines and deadlines.

• Administrative Efficiency : Perform general office duties such as preparing reports, organizing files, managing office supplies, and liaising with other departments to maintain smooth operations.
• Team Collaboration : Work closely with other legal assistants, paralegals, and support staff to ensure seamless operations and client service.

Provide mentorship and guidance to junior team members as needed.

Confidentiality & Compliance : Handle confidential information with the utmost discretion and integrity. Ensure that all work complies with firm protocols, legal standards, and confidentiality requirements.

Key Qualifications :

• Experience : Minimum of 10 years of experience as an Executive Legal Assistant in a law firm, with significant experience supporting senior attorneys or managing partners.
• Legal Expertise : Strong understanding of legal terminology, document preparation, case management, and the overall workings of a law firm.

Prior experience in practice areas such as corporate law, litigation, or real estate is a plus.

• Communication Skills : Excellent verbal and written communication skills with the ability to interact professionally with clients, attorneys, and external stakeholders.
• Organizational Excellence : Outstanding organizational and time management abilities, with the capacity to manage competing priorities, deadlines, and complex tasks.
• Technological Proficiency : Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and document management systems.

Experience with legal billing software and timekeeping systems is highly preferred.