Administrative Assistant (New York)

OLAPLEX, Inc. (Nasdaq : OLPX) is an innovative, science-enabled, technology-driven beauty company. We are founded on the principle of delivering effective, patent-protected and proven performance in the categories where we compete.

We strive to empower our consumers to look as beautiful on the outside as they feel on the inside. We believe every person deserves to have healthy, beautiful hair, whether they are visiting a salon or caring for their hair at home.

If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information.

OLAPLEX has been able to achieve phenomenal growth and we continuously seek exceptionally talented individuals who can support our innovation and creativity.

Collaboration and flexibility are at the core of our commitment to each other and to the success of OLAPLEX.

About the Role :

In this hybrid role of Administrative Assistant / Officer Manager, you will support an assigned number of executives in our C-Suite andoversee the daily operations of our New York Office.

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities :

Office Maintenance, Appearance and Engagement :

• Maintain a clean, organized, and engaging office environment
• Coordinate and oversee repairs, working with facility management vendors
• Manage office supplies and ensure a well-stocked and welcoming office at all times
• Model the best practices of hospitality and positive culture

Administrative Support

• Manage complex calendars and scheduling to support Executives in multiple locations
• Assist in preparing reports, presentations, and other essential documents
• Communicate with and manage meeting scheduling with OLAPLEX Board of Directors, including distribution of Board materials through BoardVantage
• Schedule executive travel as needed
• Oversee special projects, including coordinating with team members, tracking progress, and ensuring projects are completed on time
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc
• Act as a representative and extension of the company in all communications with a variety of constituent groups such as senior management, peers, and outside vendors
• Ensure accurate archiving of departmental data on appropriate sites
• Ensure that full administrative duties are provided for the Executives as required
• Use discretion, confidentiality, and good judgment to handle sensitive matters

About You :

• A minimum of 5 years of experience providing administrative support to multiple executive level individuals; Bachelor’s degree preferred
• Demonstrated ability to simultaneously manage multiple tasks and competing priorities and meeting all deadlines and deliverables
• Strong attention to detail
• Excellent written and verbal communication skills
• Consistently demonstrates a high level of confidentiality and discretion
• Proven experience in calendar and email management for executive personnel
• Ability to think outside of the box with a sense of urgency
• Proficient in G-Suite, Excel, PowerPoint, Asana, Word and Excel

We'd love to have you apply, even if you don't feel you meet every single requirement. What's most important to us is finding authentic and accountable people who feel connected to our mission and values, not just candidates who check off all the boxes.

We are looking for someone who will bring all their expertise, learn, and grow with us.

Our Total Rewards :

The annual base pay for this position is $70,000- $85,000 with eligibility for an annual bonus. The actual base pay will vary based on factors such as qualifications, years of relevant experience, skill level, functional expertise, certificates or other professional licenses held and geographic location.

• Competitive compensation
• Work / Life Balance : Flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness : Company Contribution to Medical, Dental, and Vision Insurance for Employees and their Families, Company Paid Employee Life Insurance, Optional additional Life Insurance, and Short and Long-Term Disability Coverage Options, Dependent Care Flexible Spending Account with Company Reimbursement
• Parental Leave : Up to 18 weeks for all new birthing-parents and up to 10 weeks for all non-birthing new parents
• Financial Well-being : Roth and 401k plans : 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program : Career development is as important to us as we know it is to you!
• Culture : Our team has an attitude of gratitude and a shared passion for our brand. Join our culture committee and / or DE&I champion team to play a role in building and sustaining our secret sauce"
• Products : Twenty (20) free products per year, plus a friends and family discount

Our Commitment to Diversity, Equity, and Inclusion :

At OLAPLEX, we support and stand up for our community with our talent, content, messages, and product offering. We strive to build and nurture a culture where a focus on diversity, equity, and inclusion is instinctive.

Our deep sense of passion and pride in what we do, both as individuals and as a company, unifies our shared commitment to 'do well and do good'.

We recognize and celebrate different ideas, perspectives, and backgrounds and know they create a stronger and more creative work environment.

OLAPLEX is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

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