Contracts Officer

Position Details Proposed Start Date 08 / 01 / 2024 Classification Title Legal and Compliance Rank N - No Rank Working Title Contracts Officer Department 640400 - PUR Purchasing Position Number D95472 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE Tenure Status N - not applicable Position Summary Brief Description of PSU / School / Dept is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities.

Our mission to let knowledge serve the city reflects our dedication to turning ideas into action in Portland and around the world.

The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 21,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs.

We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

Position Summary The Office of Contracting and Procurement Services (CAPS) is seeking a procurement professional to work in its Goods and Services and Construction groups as a contract officer.

CAPS is responsible for all University agreements except those relating to Banking, Sponsored Projects, Intellectual Property, Settlements and Real Estate.

CAPS also develops Requests for Proposal (RFP), Invitations to Bid (ITB), and Requests for Quotes (RFQ) on behalf of specific departments or to establish campus-wide contracts.

This position will support both the goods and services and construction contracting teams estimated as follows :

• 70% goods and services contracts
• 30% construction and construction related contracts.

Note : This position handles contracts and solicitations. This position is not a purchasing agent position. The purchasing function at PSU is decentralized, with each department / college generating its own purchase orders (in the case of goods and services).

Necessary skills include the ability to :

• Work with high level executives, deans, project managers, and administrative personnel throughout the University.
• Quickly and carefully review, draft, negotiate and sign contracts on behalf of the University.
• Track and prioritize an exceedingly high volume of work.
• Provide rapid turnaround with complete attention to detail.
• Provide clear and concise, real-time guidance on University contracting practices, procedures and contract interpretation.
• Conduct group contract training to campus personnel.
• Carefully upload contracts to CAPS contract data base iContracts for goods and services, and AIM for construction, and keep contract records up to date.

Minimum Qualifications

Three years working in procurement related positions that specifically included contract review, drafting and negotiation.

A minimum of one year of combined experience must be in the public sector.

• A Bachelor’s degree in Business Administration, Finance, Law or a related field OR equivalent work experience related to contracting and procurement.
• Knowledge and understanding of public contracting law, including but not limited to Oregon Revised Statutes procurement codes.
• Must have excellent written and verbal communication skills, interpersonal, and presentation skills and the ability to work with a diverse and demanding range of people.

Requires active listening skills and ability to document discussions with colleagues, internal customers and vendors.

• Exceptional organizational skills with ability to manage multiple projects, and work in a fast-paced, dynamic environment with demanding internal customers.
• Ability to be creative and flexible.
• Working knowledge of technology systems including MS Word, Excel, Banner, ESM eProcurement, iContracts, Google Docs, OnBase, AIM, and web based systems.
• Must get up to speed quickly on PSU standards, policies and processes, and work independently, take initiative, and be self-directed.
• Successful completion of a criminal background check.

Preferred Qualifications

• Advanced degree from an accredited institution.
• Experience in construction contracting and procurement in university environment.
• CPPO, CPPB, or CPCM.

Key Cultural Competencies

• Create an environment that acknowledges, encourages, and celebrates differences.
• Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
• Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days / Hours Monday to Friday 40 hours per week schedule to be determined Total Compensation Range & Benefits Statement Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band.

PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.

The starting annual salary for this position will be $50,148 $60,000, but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR.

An excellent includes 95% employer-paid health insurance premiums (employees and eligible dependents) and significantly rates for employees and eligible dependents at any of the Oregon Public Universities.

After completing six full months employees are eligible to choose between our two employer-paid in addition to two . Wellness options include access to the PSU Rec Center at a reduced rate and For a comprehensive view of all PSU benefits, visit the .

Application Instructions Additional Information Additional Application Instructions (deadlines, etc.) Please list the names, telephone numbers and email addresses for three professional references.

Does this position require the employee to drive a motor vehicle? Yes Background Check Required Yes Position End Date (if applicable)