Accounts Payable Clerk

SUMMARY :

Accounts Payable Clerks are responsible for organizing and keying in invoice information to ensure timely payment of invoices.

DIVISION :

Accounting Department

REPORTS TO :

Director of Accounting Operations

FLSA : Non-exempt

Non-exempt

EMPLOYMENT STATUS : Full Time

Full Time

EEO JOB CLASSIFICATION CODES :

Bookkeeping, Accounting & Auditing Clerks

Job Code : 43-3031

Census Code : 5120

EFFECTIVE DATE : March 2017

March 2017

ESSENTIAL FUNCTIONS

• Accurately key in information to accounting software (PDI).
• Reconcile incoming invoices to accounts and confirm amounts, vendor numbers, and terms.
• Track outstanding invoices sent out for approval, ensuring timely return in order to meet payment terms.
• Manually post invoices for clients that require exceptions to normal posting process.
• Complete other special projects as assigned.

COMPETENCIES

• Entrepreneurial Orientation Ability to take initiative, to recognize and create opportunities.
• Flexibility & Adaptability Ability to support organizational changes needed to improve effectiveness and help others to successfully manage change.
• Problem Solving Apply general rules to solve difficult issues or problems in an efficient and effective manner.
• Attention to Detail Ability to process detailed information effectively and consistently.
• Relationship Management Ability to build trust to ensure strong internal and external relationships that result in effective and satisfactory outcomes.
• Communication Strong written / verbal communication skills; interpret, summarize and articulate complex information for general use among a variety of internal and external stakeholders.
• Mathematical and numerical reasoning Choose the right methods or formulas to solve various financial problems; ability to accurately complete basic mathematical computations.
• Technical - Understanding and use of various computer software programs.

REQUIRED EDUCATION AND EXPERIENCE

• Minimum of 1-3 years in a similar role required.
• Microsoft Office experience, particularly Word, Excel, and Outlook, required; experience with financial / customer order system (ERP).
• Basic to intermediate experience conducting online searches for information.
• Excellent written, verbal and listening skills needed in order to interact with multiple stakeholders.
• High school graduate or GED required, associate degree or higher in accounting or similar subject area preferred.
• Ability to pass a basic math skills test by 80% or more.
• Unencumbered valid driver's license required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and

activities may change at any time with or without notice.

WORK AUTHORIZATION

Evidence of work authorization upon employment is required in compliance with the Immigration Reform and Control Act of 1986.

Completion of USCIS form I-9 will be required in order to verify employment eligibility within 3 business days of the first day of employment.