Executive Administrative Assistant
- Washington, DC
- 839948
As a recognized leader in real estate and facilities services, The Building People provides innovative solutions that integrate technology, buildings, and people through strategic thought leadership and expertise.
We enhance our customers’ ability to build a culture that optimizes performance in the built environment.
Our strategy leads clients towards the future of facilities through a connected real estate model that propagates new norms to deliver organizational efficiency, sustainability, and savings.
Real estate and the facilities landscape are changing. Join us, and we will lead this change together.
Our top priority is hiring and retaining top talent in all areas of our organization. At The Building People, our goal is to foster integrity and a work culture that motivates and inspires employees to succeed.
We are excited that our team is growing rapidly, which means we need you!
The Building People's Market Offerings and Business Lines include :
- Real Estate & Workplace
- Facilities Management & Maintenance
- Engineering & Construction Management
- Energy & Environmental
- Technology Integration
- Sustainability & Smart Buildings
- Human Capital
- Mission Support
The Building People has an opening for an Executive Administrative Assistant to support our federal client. The Executive Administrative Assistant will perform a variety of administrative functions to support the operations of a program office.
Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and / or finances for members of assigned functional unit.
Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects;
and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better.
Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.
- Performs a variety of administrative function to support the operation of a program office.
- Must be experienced working with senior executives.
- Most possess independent judgment, initiative, and tack. Must be proficient in Microsoft Office Package.
- Most have extensive experience with Department of Energy Travel and Conference Management policies and systems.
- Functional areas for this position include but not limited to :
- Manages multiple calendars and schedules meetings
- Prepares agendas for internal / external meetings and prepares briefing materials
- Arranges / coordinates domestic / international travel
- Composes and prepares correspondence for senior management
- Tracks incoming issues addressed to Director & Deputy Director and ensures that responses are sent in a timely manner
- Monitors and responds to emails
- Prepares draft PowerPoint presentations and reports when needed
- Maintains digital and paper files
- Serves as office receptionist and customer service representative
- Provides conference administrative / travel support to Operations Team and Program Managers, as needed
- Manages conference room scheduling and set-up, including webinars and videoconferences
- Manages logistics of monthly All-Hands meeting (, ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).
- Support development of Travel Authorizations and managing the expenditure of travel funds
- Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures
Required Experience & Skills
- 6 (six) years’ experience
- Microsoft Office Suite
- Strong writing and editing skills
Required Education
- Minimum Education : or in Business Management or other appropriate discipline
- Our positions may require a background screening and clearance directly from the Government.
ADDITIONAL INFORMATION
Competitive benefits for eligible employees include :
- Medical & Rx
- Dental
- Vision
- Flexible Spending Accounts
- 401(k) Retirement Plan
- Life Insurance / AD&D
- Long Term Disability and Short-Term Disability
- Paid Time Off
- Holiday Pay
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