Cashier/Business Office

Job Description

Job Description

Cashier / Business Office

POSITION SUMMARY

The Cashier / Business Office is responsible for administering the disbursement, collection, and receipt of all funds of the University, and to coordinate the logistics for the payment portion of the registration process.

The Cashier maintains custody of vendors / student loans and work-study checks.

TASKS & RESPONSIBILITIES

• Receives and receipts cash and other forms of payment daily and prepare daily recap.
• Prepares daily reconciliation of cash receipts.
• Balances daily cash receipt report for all funds and enter supporting transactions.
• Prepares daily deposits for verification and approval prior to delivery to the bank.
• Accepts delivery of all student checks / disbursements from the Financial Aid and Institutional Advancement Offices; maintains custody of these items until final disposition of depositing.
• Maintains accurate log of items received and released in the Cashier's Office.
• Prepares and maintains daily cash receipts report for daily distribution to management.
• Works closely with other members of the Business Office and the staff of other departments to ensure that cash receipts activities are handled according to published policies.
• Reviews credit balance reports weekly and submits refund requests.
• Prepares status report on all Deferred Payments (DPP) and other plans; maintains the DPP spreadsheet.
• Aids in the collection of student accounts receivable.
• Assists in preparing email and mail statements.
• Prepares final report of all checks on-hand on the last day of the month.
• Evaluates operational processes in the Cashier's office for efficiency and desired outcomes and recommends changes as necessary to improve flow and accuracy.
• Supervises the collection of returned checks by monitoring the maintenance of the returned check lists and files, and the mailing of notices;

notifies Student Accounts Officer to have items charged to student accounts.

• Serves as contact for ATM and vending machines.
• Be ready to communicate with students daily about their account status.
• Assist with Student Registration Activities
• Any other duties as assigned.

QUALIFICATIONS

• High School Diploma or Associate Degree in business or related field preferred, or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Two years’ cashiering experience in a busy accounting office preferred.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of and experience in account reconciliation and analysis; strong mathematical skills.
• Excellent organization, time management and project management skills; high level of detail and task orientation.
• Ability to handle highly sensitive and confidential information.
• Proficient oral, written, customer service and interpersonal communication skills, experience meeting and interacting with the public a must.
• Commitment to the Mission and Vision of the University.

SUPERVISION

This position reports to the Bursar.

SALARY RANGE

$40,000 Annually, plus benefits!

POSITION STATUS

Full-time, in-person.

SETTING

Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas.

The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund.

Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded.

Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions.

All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.