Accounts Payable Specialist

AP Specialist

We are seeking an experienced and detail-oriented AP Specialist to join our accounting team. The successful candidate will be responsible for efficient and accurate processing of accounts payable transactions.

Responsibilities :

• Process and verify invoices from vendors and suppliers in a timely manner, ensuring accuracy, authorization, and compliance with company policies.
• Prepare and process payments to vendors via check, EFT, or other approved methods, maintaining accurate records of payments made and outstanding balances.
• Manage vendor information, including contact details, payment terms, and tax information, resolving any discrepancies or issues as needed.
• Reconcile accounts payable records with general ledger accounts, investigating and resolving any discrepancies to ensure accurate financial reporting.
• Maintain organized and up-to-date records of all accounts payable transactions, including invoices, payments, and supporting documentation.
• Ensure compliance with relevant laws, regulations, and company policies related to accounts payable processes.
• Communicate effectively with vendors, suppliers, and internal stakeholders regarding accounts payable matters.
• Assist with month-end and year-end closing procedures, as well as internal and external audits as required.

Qualifications :

• Associate's degree in Accounting, Finance, or a related field, or equivalent work experience.
• Minimum of 2 years of experience in accounts payable or related role.
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite and SAGE100 accounting software
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Analytical and problem-solving skills.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.