Post Bac Office Assistant

Claremont, CA

Job Posting Title :

Post Bac Office Assistant

Job Description :

PRIMARY PURPOSE / GENERAL DESCRIPTION :

Working independently performs a broad range of highly skilled administrative and clerical work for the Post-Baccalaureate Pre-Medical Program.

Generally, supports the Post-Bac Administrative Director and Coordinator with various tasks. Duties and responsibilities are varied and confidential in nature.

Knowledge of the organization, policies and procedures of the College(s) is preferred. In addition, this position will work closely with Scripps Post-Bac website design, collect and prepare external review information.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES :

ESSENTIAL FUNCTIONS :

This information is intended to be a descriptive of the key responsibilities of the position.The list of essential functions below does not identify all duties performed by any single incumbent in this position.

Perform other duties as assigned.

• Update the Post Bacc website.
• Create Canva fliers and handouts for future workshops.
• Research, organize and draft annual admission report.
• Provide general clerical and / or technical support for office.
• Answer phones.
• Routinely use computer applications (word processing, spread sheets, graphics and databases).
• Active support for the College's Principles of Community and Principles of Diversity in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES :

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to use WordPress program to update website.
• Experience in working with Sakai software.
• Knowledge of basic research methods used for data management.
• Ability to develop graphs and charts and write research reports.
• Strong writing skills.
• Keen sense of discretion.
• Ability to work independently and with others.

QUALIFICATION STANDARDS :

EDUCATION & EXPERIENCE :

Some college coursework or recent college graduate preferredor any combination of education and experience that provides the required knowledge, skills and abilities.

LICENSES / CERTIFICATES :

None.

OTHER :

HOURS & CLASSIFICATION AND STATUS :

This is a temporary status, part-time, 25 hours per week, non-benefits eligible, non-exempt position.

This temporary assignment is expected to begin on or after May 13, 2024 and end on or before August 30, 2024.

Hourly rate : $16.00. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, andtraining.

SUPERVISORY RESPONSIBILITY :

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy;

capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time.Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.

Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.

Communication skills using the spoken word. Ability to see within normal parameters.Ability to hear within normal parameters.

Ability to bend and stoop, for example, to file.Ability to move about.Ability to lift and carry short distances up to 20 lbs.

for example to lift or move office supplies, files, books and packages.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.

are subject to change at any time.Scripps College is an At-Will employer.Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.